Position: Administrative Services Assistant

Department: TN HR

Location: 312 Rosa L. Parks Avenue Nashville, Tennessee 37243-0000

Duration:12 + Months

Department of Human Resources:

• At the Department of Human Resources our mission is simple: Guiding "people solutions" to attract, grow, and keep top talent.
• We do this by living our values and being excellent in our work every day.
• Together we work to realize our vision for Tennessee State Government to be the best place to work.

Our Values: Be Excellent!

• Customer-Focused Solutions
• Continuous Improvement
• Teamwork
• Integrity, Trust, and Empathy

Talent Management Center of Excellence:

• The Tennessee Department of Human Resources Talent Management Center of Excellence developed a comprehensive approach across TN State Government to advance employees while assisting organizations in attracting, developing, and retaining top talent.
• This is a specialized team who works flexibly to design agile, business-relevant human resources solutions in collaboration with agency HR and leadership teams.
• Our team works as strategic partners to help state agencies and departments meet business goals.

Job Description:

• This is an entry level class in the Admin Services Assistant sub-series.
• An employee in this class functions in a training capacity in learning to perform general staff work in administrative services and support.
• This class differs from that of Admin Services Assistant 2 in those incumbents of the later duties at the working level under general supervision.
• This position will be under immediate supervision, is responsible for staff administrative work related to Conference and Events.
• This position will directly support the planning, coordination, and execution of conferences, workshops, meetings, and special events.
• This role focuses on creating exceptional attendee experiences that foster engagement, networking, innovation, and learning and development.
• The assistant works collaboratively with internal teams, external vendors, and stakeholders to ensure events run efficiently, meet strategic goals, and reflect organizational values.

Education and Experience:

• Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Prescreen Questions:

• Describe your experience with planning, organizing, and execution of a large conference or event.
• Describe your experience with administrative tasks such as scheduling meetings, booking venues, following budget guidelines, and placing catering orders.
• How do you keep track of multiple event details and logistics?
• Describe your experience with managing event registrations or maintained attendee databases.
• Describe your proficiency level with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• What interests you most about working in conference and event management?
• Why do you believe you're a good fit for this role and our organization?