Summary:
The Tennessee Department of Health seeks an Administrative Services Assistant for the Perinatal Infant and Pediatric Care section, focusing on the Childhood Lead Poisoning Prevention Program (CLPPP). The role involves administrative support, database management, and collaboration with case managers to ensure accurate follow-up and reporting for children with elevated blood lead levels. Training is provided, and proficiency in Microsoft Word, Excel, and other computer systems is required.

Position Info:

• Title: Administrative Services Assistant
• Client: TN DOH
• Duration: 16 Months
• Location: 710 James Robertson Parkway, 7th Floor Andrew Johnson Tower, Nashville, Tennessee - 37243
• Work Mode: Hybrid work (Average in-person attendance in Nashville is anticipated quarterly)

Responsibilities:

• Assist CLPPP Case Management nurses with follow-up for children with elevated blood lead levels, including preparing letters for parents and providers.
• Enter follow-up documentation and referrals into the LeadTRK database.
• Manage program purchase orders, vendor payments, and supply reorders.
• Prepare and process travel requests, meeting materials, grant applications, and required reports.
• Track expenses, monitor contracts, and assist with budget preparation and revisions.
• Conduct contract monitoring and ensure accuracy of invoices and payments.
• Organize administrative meetings and trainings and provide ongoing program support.

Skills/Qualifications:

• Proficiency in Microsoft Word, Excel, and database management tools.
• Strong organizational, administrative, and communication skills.
• Ability to manage budgets, contracts, and invoices accurately and efficiently.
• Bachelor's degree preferred or equivalent experience.
• Experience working in administrative systems or databases (e.g., LeadTRK, Edison) is a plus