Summary:
The position involves providing administrative and operational support to the Vaccine Ordering Manager within the Vaccine Operations team, handling tasks related to vaccine program compliance, inventory management, and communications with both internal and external stakeholders. The role also includes managing systems for vaccine ordering and assisting with team training and meetings.

Position Info:

• Title: Administrative Services Assistant
• Client: TN DOH
• Duration: 9 Months
• Location: 710 James Robertson Parkway, 6th Floor, Andrew Johnson Tower Nashville, Tennessee 37243
• Work Mode: Hybrid

Responsibilities:

• Assist the Vaccine Ordering Manager with administrative tasks and correspondence.
• Act as a liaison between the manager and various agencies, organizations, and departmental staff.
• Handle complaints and requests regarding vaccine inventory management.
• Train new employees and educate providers as needed.
• Manage the ServiceNOW platform for provider support and the VtrkS reporting system.
• Prepare information for meetings and presentations; attend CDC webinars for updates.

Skills/Qualifications:

• Bachelor's degree or equivalent experience (up to 4 years of relevant experience can substitute for education).
• Strong proficiency in Microsoft Office, including Word and Excel.
• Experience with ServiceNOW and VtrkS platforms is preferred.
• Ability to manage communication with internal and external stakeholders.