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Administrative Specialist Supervisor - Management Analyst Supervisor 2

  • ... Saint Paul, Minnesota, United States
  • ... Full time
  • ... Salary: 41.71 per hour
  • Posted on: Feb 05, 2024       Expires on: Mar 21, 2024

Administrative Specialist Supervisor - Management Analyst Supervisor 2   

JOB TITLE:

Administrative Specialist Supervisor - Management Analyst Supervisor 2

JOB TYPE:

Full-time

JOB LOCATION:

Saint Paul Minnesota United States

JOB DESCRIPTION:

Job Details


Working Title: Administrative Specialist Supervisor
Job Class: Management Analyst Supervisor 2
Agency: Health Department

  • Who May Apply: Open for bids and to all qualified job seekers
  • Date Posted: 02/05/2024
  • Closing Date: 02/12/2024
  • Hiring Agency/Seniority Unit: Health Department / Health-MMA
  • Division/Unit: Health Regulation / Administrative Support
  • Work Shift/Work Hours: Day Shift / 8:00am - 4:30pm
  • Days of Work: Monday - Friday
  • Travel Required: No
  • Salary Range: $28.
    80 - $41.
    71 / hourly; $60,134 - $87,090 / annually
  • Classified Status: Classified
  • Bargaining Unit/Union: 216 - Middle Management Association/MMA
  • FLSA Status: Exempt - Executive
  • Telework Eligible: Yes
  • Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job.
Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

Job Summary


The Administration Specialist Supervisor oversees staff performing administrative program support work for the Health Regulation Division.
The supervisor is responsible for daily review of department and staff performance including assigning and monitoring the work of support staff, making recommendations for hiring and disciplinary actions, conducting performance evaluations and providing recommendations to the Administrative Manager regarding organization needs.

The position will supervise staff to ensure the accurate and timely processing of incoming applications and fees, assembling and distributing survey packets, documenting completed surveys in appropriate systems, mail expiring license letters, and provide coordination and logistics support related to meetings, advisory councils, and licensing examinations.
The supervisor is also responsible for evaluating all administrative procedures and methods to ensure performance standards are being met and the division functional areas are being supported.

This position is eligible for telework for applicants residing in Minnesota, Wisconsin, Iowa, North Dakota, or South Dakota.
Position location will be determined by the top candidate and will be based out of the closest MDH office location.
Travel to the St.
Paul office location may be required.

Qualifications

Minimum Qualifications

Two (2) years of experience working with health care regulations, public health programs or related health care field that must include either lead work, supervisory or managerial experience.
Leadership experience may include leadership development programs such as Emerging Leaders Institute or Senior Leadership Institute.

The following qualifications and skills will be assessed during the interview process:

  • Excellent written and verbal communication skills sufficient to communicate clearly with staff and division leadership.
  • Human relations skills to achieve effective working relationships within MDH and with external partners.
  • Ability to plan, organize, and direct technical and administrative activities of staff and partners.
  • Demonstrated organizational, time-management and prioritization skills.
  • Ability to work under pressure and react to changes in priorities and be able to implement changes into the daily schedule.

Preferred Qualifications

  • Previous experience supervising staff in healthcare regulation or related field.
  • Previous experience with licensing examinations.
  • Knowledge of health care delivery systems, administrative processes and call center management.
  • Knowledge of MDH operations and interrelationships among the various functions and groups served by the agency.
  • Experience working with matters of confidentiality.
  • Experience recommending changes and improving work effectiveness or cost-efficiency.

Additional Requirements

This position requires successful completion of a background check.

Application Details

How to Apply

Select “Apply for Job” at the top of this page.
If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.
mn.
us.
For additional information about the application process, go to http://www.
mn.
gov/careers.

If you have questions about the position, contact Lisa Jacques at lisa.
jacques@state.
mn.
us.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Lisa Jacques at lisa.
jacques@state.
mn.
us.

If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at health.
hr.
ada@state.
mn.
us.

About Health Department

Come work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain and improve the health of all Minnesotans.
We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving and all people have what they need to be healthy.
Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve.
The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

  • 95% of employees understand how their work helps achieve their agency’s mission
  • 91% of employees feel trusted to do their jobs
  • 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
  • 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony.
As an employee, your benefits may include:

  • Public pension plan
  • Training and professional development
  • Paid vacation and sick leave
  • 11 paid holidays each year
  • Paid parental leave
  • Low-cost medical and dental coverage
  • Prescription drug coverage
  • Vision coverage
  • Wellness programs and resources
  • Employer paid life insurance
  • Short-term and long-term disability
  • Health care spending and savings accounts
  • Dependent care spending account
  • Tax-deferred compensation
  • Employee Assistance Program (EAP)
  • Tuition reimbursement
  • Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers.
The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities.
If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.
mn.
us and indicate what assistance is needed.

Position Details

POSTED:

Feb 05, 2024

EMPLOYMENT:

Full-time

SALARY:

41.71 per year

SNAPRECRUIT ID:

S-1707371827-c1369955ad9efe7514d3b9bf165e2ed0

LOCATION:

Minnesota United States

CITY:

Saint Paul

Job Origin:

jpick2

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Job Details


Working Title: Administrative Specialist Supervisor
Job Class: Management Analyst Supervisor 2
Agency: Health Department

  • Who May Apply: Open for bids and to all qualified job seekers
  • Date Posted: 02/05/2024
  • Closing Date: 02/12/2024
  • Hiring Agency/Seniority Unit: Health Department / Health-MMA
  • Division/Unit: Health Regulation / Administrative Support
  • Work Shift/Work Hours: Day Shift / 8:00am - 4:30pm
  • Days of Work: Monday - Friday
  • Travel Required: No
  • Salary Range: $28.80 - $41.71 / hourly; $60,134 - $87,090 / annually
  • Classified Status: Classified
  • Bargaining Unit/Union: 216 - Middle Management Association/MMA
  • FLSA Status: Exempt - Executive
  • Telework Eligible: Yes
  • Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

Job Summary


The Administration Specialist Supervisor oversees staff performing administrative program support work for the Health Regulation Division. The supervisor is responsible for daily review of department and staff performance including assigning and monitoring the work of support staff, making recommendations for hiring and disciplinary actions, conducting performance evaluations and providing recommendations to the Administrative Manager regarding organization needs.

The position will supervise staff to ensure the accurate and timely processing of incoming applications and fees, assembling and distributing survey packets, documenting completed surveys in appropriate systems, mail expiring license letters, and provide coordination and logistics support related to meetings, advisory councils, and licensing examinations. The supervisor is also responsible for evaluating all administrative procedures and methods to ensure performance standards are being met and the division functional areas are being supported.

This position is eligible for telework for applicants residing in Minnesota, Wisconsin, Iowa, North Dakota, or South Dakota. Position location will be determined by the top candidate and will be based out of the closest MDH office location. Travel to the St. Paul office location may be required.

Qualifications

Minimum Qualifications

Two (2) years of experience working with health care regulations, public health programs or related health care field that must include either lead work, supervisory or managerial experience. Leadership experience may include leadership development programs such as Emerging Leaders Institute or Senior Leadership Institute.

The following qualifications and skills will be assessed during the interview process:

  • Excellent written and verbal communication skills sufficient to communicate clearly with staff and division leadership.
  • Human relations skills to achieve effective working relationships within MDH and with external partners.
  • Ability to plan, organize, and direct technical and administrative activities of staff and partners.
  • Demonstrated organizational, time-management and prioritization skills.
  • Ability to work under pressure and react to changes in priorities and be able to implement changes into the daily schedule.

Preferred Qualifications

  • Previous experience supervising staff in healthcare regulation or related field.
  • Previous experience with licensing examinations.
  • Knowledge of health care delivery systems, administrative processes and call center management.
  • Knowledge of MDH operations and interrelationships among the various functions and groups served by the agency.
  • Experience working with matters of confidentiality.
  • Experience recommending changes and improving work effectiveness or cost-efficiency.

Additional Requirements

This position requires successful completion of a background check.

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Lisa Jacques at lisa.jacques@state.mn.us.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Lisa Jacques at lisa.jacques@state.mn.us.

If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at health.hr.ada@state.mn.us.

About Health Department

Come work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

  • 95% of employees understand how their work helps achieve their agency’s mission
  • 91% of employees feel trusted to do their jobs
  • 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
  • 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

  • Public pension plan
  • Training and professional development
  • Paid vacation and sick leave
  • 11 paid holidays each year
  • Paid parental leave
  • Low-cost medical and dental coverage
  • Prescription drug coverage
  • Vision coverage
  • Wellness programs and resources
  • Employer paid life insurance
  • Short-term and long-term disability
  • Health care spending and savings accounts
  • Dependent care spending account
  • Tax-deferred compensation
  • Employee Assistance Program (EAP)
  • Tuition reimbursement
  • Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.

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