Administrative Specialist|Gastro|Neurology Apply
| Job ID | 37398 |
| Location | Tampa,FL |
| Full/PartTime | Full-Time |
| Regular/Temporary | Regular |
PositionDetails
Dept Number/Name: 0-6119-000 / Dept of Pediatrics
College Division: USF Health- Morsani College ofMedicine
Salary Plan: Staff
Job Code/Title: 2204 / Administrative Specialist
Hiring Salary/Salary Range: $34,000 -$42,000 annual
Position Number: 00019102
POSITION SUMMARY:
The primary purpose of this position at USF is to provideAdministrative support to the Department of Pediatrics, Division of Neurology. General responsibilities will include drafting letters,preparing manuscripts, setting appointments, organizing monthly clinic and on-call schedules, responding to inquiries, and assisting in thepreparation of training aids and/or lecture materials and conference room reservations. Coordinate MS III students teaching with Departmentof Neurology and Department of Psychiatry and Behavioral Medicine; coordinate rotation of neurology and pediatric residents through ChildNeurology.
RESPONSIBILITIES:
Coordinate day-to-day clerical support activities of the Division of Neurology. Responsible formaintaining pediatric neurology on-call monthly schedules in conjunction with USF answering service and Tampa General Hospital via Amcononline database and maintaining monthly clinic schedules for faculty. Responsible for preparing and submitting TGH hospital consult/visitand EEG charge tickets to Revenue Cycle Operations/Billing. Assist patients in scheduling appointments with neurologist at various cliniclocations including Tampa General Hospital Rehab Center, CMS building, 17 Davis clinic, and Morsani Center.
Responsible for timelyinput and receipt of Division of Neurology purchase orders via online CODA e-Procurement system.
Perform clerical duties fordesignated faculty including typing and filing data and documentation relating to patients and patient support.
Responsible forreceiving files containing confidential information related to patient care and maintaining them in accordance with standards as defined byHealth Sciences Center, Morsani College of Medicine and the Department of Pediatrics and in compliance with HIPAA.
Coordinatedesignated Medical Faculty schedules to include setting of appointments, arranging meeting and travel schedules. Serve as liaison toresidents on pediatric neurology rotation with faculty.
Coordinate voluntary faculty teaching activities with Departments ofNeurology and Psychiatry, assist in preparation for medical student lectures and serve as contact person. Aid faculty in creatingpresentations for teaching activities, preparation of manuscripts, and medical literature research. Responsible for timely completion of COMFaculty Activity Reports, COM Faculty Annual Assignment, Evaluation and Development Process, Professional Goals reports, and AssignedFaculty Duties Summary. Provide clerical support in hospital re-credentialing, maintaining current faculty CV and CME credits.
OtherDuties as assigned
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with atleast four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technicaltraining may substitute at an equivalent rate for the required experience.
PREFERRED:
Advanced knowledge of secretarialpractices.
Advanced knowledge of word processing, spreadsheet, and other personal computer applications.
Advanced knowledge of officepractices and procedures.
USF Health
Information for Applicants
This position issubject to a Level 2 criminal background check.
Job Opening Number: 37398
Posting Date:07/10/2024
Posting End Date: 07/17/2024
How to Claim Veteran'sPreference:
This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to FloridaStatute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTINGAPPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may berequired based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth isredacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a coverletter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please includeyour experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BEIN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
To request an accommodation with the application or interview process,please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu.
Equal Employment Opportunity
USF is anequal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida doesnot discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment(whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexualharassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator.Reports may be made at any time either online ordirectly to the University's Title IX Coordinator.
USF's Equal Opportunity Affirmative Action Statement.
Work Location
Campus map and locationoverview:
USF - Health
USF - Tampa Campus
About USF
TheUniversity of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no otherpublic university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University bythe Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of theAmerican Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of SouthFlorida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environmentthat fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce throughon-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insuranceplans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF pleasevisit: Work Here. Learn Here. Grow Here.
