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Administrative Support Assistant I

In Arizona United States

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Administrative Support Assistant I   

JOB TITLE:

Administrative Support Assistant I

JOB TYPE:

Full-time

JOB LOCATION:

Tucson Arizona United States

JOB DESCRIPTION:

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Posting Number: req18797

Department: School of Govt & Public Policy

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The School of Government & Public Policy in the College of Social and Behavioral Sciences invites applicants for the position of Administrative Support Assistant I.
SGPP has an extensive undergraduate student population of over 2000 students in four-degree programs: Political Science, Law, Criminal Justice Studies, and Public Management & Policy.
The School also has three master's degrees and a doctoral program.

This position will be the sole administrative support personnel to the SGPP Assistant Director, Career Development and Community Engagement under the supervision and direction of the Assistant Director, this position will be responsible for campus and community event support and coordination; management of school alumni database, report preparation as needed in support of program initiatives, calendar and correspondence on behalf of Assistant Director, and creation and dissemination of internal and external digital communication.
This position may work in consultation with other School staff regarding financial transactions and human resources tasks, as directed.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.
For more information about working at the University of Arizona and relocations services, please arizona.
edu/\" target=\"_blank\">click here
.

Duties & Responsibilities

Administrative Support

  • Provides routine administrative
    assistance that is guided by prescribed processes and procedures with the
    direction of the Assistant Director.
  • Receives, directs, and responds
    to visitors, telephone calls, and written communication.
  • Gather and prepare reports
    related to student career placements, coordinate the annual calendar,
    collaborate with program coordinators to provide data entry for graduate
    student internship database.
  • Organize and maintain files and
    record-keeping system.
  • Provide necessary
    administrative support for events (student internships, career opportunity
    events, professional development activities, and alumni engagement events) by
    scheduling rooms, reserving catering, and preparing materials.
  • Provide administrative support
    to Assistant Director by scheduling and arranging appointments, meetings, and
    conferences.
  • Assemble necessary background
    materials for Advisory Board meetings.
    Make routine travel reservations and
    itineraries.


    Communications Support
  • Facilitates general
    administrative functions and aids in communication with internal and external
    stakeholders for alumni relations.
  • Participates in committee
    meetings and provides assistance at meetings and events in the absence of the
    Assistant Director.


    Marketing & Outreach Support
  • Coordinates the scheduling of
    social media content in collaboration with department colleagues.
  • Assists in the dissemination of
    digital newsletters, promotional materials, website updates, and advertising
    initiatives in coordination with SBS Marketing & Communications.
  • Offers general administrative
    support for outreach activities, including mailings, supply orders, meeting
    scheduling, and event assistance.
  • Additional duties as assigned

    Knowledge and Skills
  • Ability to communicate effectively
    with different groups/individuals.
  • Ability to handle confidential
    and sensitive information.
  • Ability to multitask and
    maintain a high level of organizational skills.
  • Ability to provide timely and
    professional correspondence.
  • Ability to effectively communicate with individuals & organizations with a broad range of viewpoints and backgrounds.

Minimum Qualifications

  • High school diploma or equivalent, or equivalent learning attained through experience required.
  • Prior work experience not required.

Preferred Qualifications

  • Associate or bachelor's degree in management, event planning, communication, or other related fields.
  • Minimum of 2 years of related work experience.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.
0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $16.
50 - $20.
63

Compensation Type: hourly rate

Grade

3

Career Stream and Level

OC1

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

SGPP Assistant Director, Angela Hackett

edu\">ahackett@arizona.
edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

The names of three references will be requested of candidates selected for interviews.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community.
As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies.
Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information.
As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Position Details

POSTED:

EMPLOYMENT:

Full-time

SALARY:

20.63 per year

SNAPRECRUIT ID:

S-1707246706-fa645962474653dfa5d96ffe3aa3b27f

LOCATION:

Arizona United States

CITY:

Tucson

Job Origin:

jpick2

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Aug 19, 2017 9am-6pm
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Posting Number: req18797

Department: School of Govt & Public Policy

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The School of Government & Public Policy in the College of Social and Behavioral Sciences invites applicants for the position of Administrative Support Assistant I. SGPP has an extensive undergraduate student population of over 2000 students in four-degree programs: Political Science, Law, Criminal Justice Studies, and Public Management & Policy. The School also has three master's degrees and a doctoral program.

This position will be the sole administrative support personnel to the SGPP Assistant Director, Career Development and Community Engagement under the supervision and direction of the Assistant Director, this position will be responsible for campus and community event support and coordination; management of school alumni database, report preparation as needed in support of program initiatives, calendar and correspondence on behalf of Assistant Director, and creation and dissemination of internal and external digital communication. This position may work in consultation with other School staff regarding financial transactions and human resources tasks, as directed.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Administrative Support

  • Provides routine administrative
    assistance that is guided by prescribed processes and procedures with the
    direction of the Assistant Director.
  • Receives, directs, and responds
    to visitors, telephone calls, and written communication.
  • Gather and prepare reports
    related to student career placements, coordinate the annual calendar,
    collaborate with program coordinators to provide data entry for graduate
    student internship database.
  • Organize and maintain files and
    record-keeping system.
  • Provide necessary
    administrative support for events (student internships, career opportunity
    events, professional development activities, and alumni engagement events) by
    scheduling rooms, reserving catering, and preparing materials.
  • Provide administrative support
    to Assistant Director by scheduling and arranging appointments, meetings, and
    conferences.
  • Assemble necessary background
    materials for Advisory Board meetings. Make routine travel reservations and
    itineraries.

    Communications Support
  • Facilitates general
    administrative functions and aids in communication with internal and external
    stakeholders for alumni relations.
  • Participates in committee
    meetings and provides assistance at meetings and events in the absence of the
    Assistant Director.

    Marketing & Outreach Support
  • Coordinates the scheduling of
    social media content in collaboration with department colleagues.
  • Assists in the dissemination of
    digital newsletters, promotional materials, website updates, and advertising
    initiatives in coordination with SBS Marketing & Communications.
  • Offers general administrative
    support for outreach activities, including mailings, supply orders, meeting
    scheduling, and event assistance.
  • Additional duties as assigned

    Knowledge and Skills
  • Ability to communicate effectively
    with different groups/individuals.
  • Ability to handle confidential
    and sensitive information.
  • Ability to multitask and
    maintain a high level of organizational skills.
  • Ability to provide timely and
    professional correspondence.
  • Ability to effectively communicate with individuals & organizations with a broad range of viewpoints and backgrounds.

Minimum Qualifications

  • High school diploma or equivalent, or equivalent learning attained through experience required.
  • Prior work experience not required.

Preferred Qualifications

  • Associate or bachelor's degree in management, event planning, communication, or other related fields.
  • Minimum of 2 years of related work experience.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $16.50 - $20.63

Compensation Type: hourly rate

Grade

3

Career Stream and Level

OC1

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

SGPP Assistant Director, Angela Hackett

ahackett@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

The names of three references will be requested of candidates selected for interviews.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.


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