Administrative Support Assistant I Apply
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Posting Number: req18797
Department: School of Govt & Public Policy
Location: Main Campus
Address: Tucson, AZ USA
Position Highlights
The School of Government & Public Policy in the College of Social and Behavioral Sciences invites applicants for the position of Administrative Support Assistant I. SGPP has an extensive undergraduate student population of over 2000 students in four-degree programs: Political Science, Law, Criminal Justice Studies, and Public Management & Policy. The School also has three master's degrees and a doctoral program.This position will be the sole administrative support personnel to the SGPP Assistant Director, Career Development and Community Engagement under the supervision and direction of the Assistant Director, this position will be responsible for campus and community event support and coordination; management of school alumni database, report preparation as needed in support of program initiatives, calendar and correspondence on behalf of Assistant Director, and creation and dissemination of internal and external digital communication. This position may work in consultation with other School staff regarding financial transactions and human resources tasks, as directed.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
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Duties & Responsibilities
Administrative Support
- Provides routine administrative
assistance that is guided by prescribed processes and procedures with the
direction of the Assistant Director.
- Receives, directs, and responds
to visitors, telephone calls, and written communication. - Gather and prepare reports
related to student career placements, coordinate the annual calendar,
collaborate with program coordinators to provide data entry for graduate
student internship database. - Organize and maintain files and
record-keeping system. - Provide necessary
administrative support for events (student internships, career opportunity
events, professional development activities, and alumni engagement events) by
scheduling rooms, reserving catering, and preparing materials. - Provide administrative support
to Assistant Director by scheduling and arranging appointments, meetings, and
conferences. - Assemble necessary background
materials for Advisory Board meetings. Make routine travel reservations and
itineraries.
Communications Support - Facilitates general
administrative functions and aids in communication with internal and external
stakeholders for alumni relations. - Participates in committee
meetings and provides assistance at meetings and events in the absence of the
Assistant Director.
Marketing & Outreach Support - Coordinates the scheduling of
social media content in collaboration with department colleagues. - Assists in the dissemination of
digital newsletters, promotional materials, website updates, and advertising
initiatives in coordination with SBS Marketing & Communications. - Offers general administrative
support for outreach activities, including mailings, supply orders, meeting
scheduling, and event assistance. - Additional duties as assigned
Knowledge and Skills - Ability to communicate effectively
with different groups/individuals. - Ability to handle confidential
and sensitive information. - Ability to multitask and
maintain a high level of organizational skills. - Ability to provide timely and
professional correspondence. - Ability to effectively communicate with individuals & organizations with a broad range of viewpoints and backgrounds.
Minimum Qualifications
- High school diploma or equivalent, or equivalent learning attained through experience required.
- Prior work experience not required.
Preferred Qualifications
- Associate or bachelor's degree in management, event planning, communication, or other related fields.
- Minimum of 2 years of related work experience.
FLSA: Non-Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Organizational Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $16.50 - $20.63
Compensation Type: hourly rate
Grade
3
Career Stream and Level
OC1
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for Candidates
SGPP Assistant Director, Angela Hackett
ahackett@arizona.edu
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
Special Instructions to Applicant
The names of three references will be requested of candidates selected for interviews.
Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
