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Administrative Support Associate III

  • ... Lawrenceville, Georgia, United States
  • ...

    Full-time

  • ... Salary: 56297 per year
  • Posted on: Apr 24, 2024       Expires on: Jun 08, 2024

Administrative Support Associate III   

JOB TITLE:

Administrative Support Associate III

JOB TYPE:

Full-time

JOB LOCATION:

Lawrenceville Georgia United States

REMOTE:

No

JOB DESCRIPTION:

Full job description

Class Summary



Job Description
  • May supervise staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations.
  • Serves as a lead to staff to include assigning and monitoring work and providing direction.
  • Provides administrative support, such as maintaining the department, director or manager, and employee schedules, coordinating meetings and agendas, making travel arrangements, editing and preparing newsletters, brochures and reports, researching legal or financial information, and providing related support.
  • Assists with developing and tracking budget and department information, such as recommending budget figures, maintaining balances, researching discrepancies, and preparing related financial reports.


Essential Duties
  • Processes incoming and outgoing purchase orders, vouchers, price agreements, payments, and petty cash disbursements.
  • Oversees the maintenance of the department's personnel files, such as verifying and entering timesheets, tracking performance evaluations, performing background checks, and related personnel information.
  • Assists in overseeing department programs by reviewing forms and documents for compliance with policies and procedures.
  • Performs basic office duties, such as copying, filing, faxing, typing standard documents, preparing, sorting, and distributing mail and entering data.
  • Assists with coordinating department activities, such as tracking work and change orders, relaying communications, researching information, and providing related support.
  • Serves as a liaison to other departments, prepares special reports, researches information, and maintains databases for several divisions or the department.
  • Assists with developing and implementing office related department policies and procedures.
  • Performs other duties of a similar nature or level.


Grade
The grade for this position is B23(1) .


Effective 4/11/2023, this position is eligible for the Employee Referral Program.


Minimum Qualifications
  • High School Diploma or G.
    E.
    D.
    ;
  • One year of specialized or technical training in administrative support or related field
  • Four years of administrative support or related office experience
  • Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements
  • Valid Driver's License from state of residency
  • Public safety background check to include motor vehicle histories, criminal and fingerprinting


Note: The class specifications listed on this website are not the official class specifications for Gwinnett County and are subject to change.

Additional Information

Department of Fire and Emergency Services

The Department of Fire and Emergency Services provides emergency medical services and fire protection to citizens of Gwinnett County.
The departments mission is to save lives and protect property and we have a prestigious history of doing this with many significant accomplishments.
As a valued member of our team, you will perform emergency medical treatment, life rescue and fire suppression, and safety education to the public.


About Gwinnett County
Welcome to Gwinnett County — one of America's fastest-growing counties for the past 20 years.
Our dynamic and exciting county combines the best of big-city living with the comforts of the suburbs.


The county's population in 2000 was about 588,448 and we’ve only continued to grow since then, with the population expected to reach one million by the year 2022.


Gwinnett has many advantages, beginning with its location and road system.
The county is just 45 minutes from Hartsfield-Jackson Atlanta International Airport and 30 minutes from downtown Atlanta.
Thanks to this location, 80 percent of the U.
S.
population is within a two-hour flight.
Georgia Highway 316 has been extended to Athens, reducing travel time to the University of Georgia to 25 minutes.
Gwinnett's infrastructure includes more than 2,750 miles of roadways to provide excellent mobility for our residents.


The County Administrator and County Attorney are appointed by the Board of Commissioners and serve at its pleasure.
To implement the Board's policy directives, the County Administrator uses a management team consisting of members of his immediate staff and 14 department directors.
The 14 departments that make up the executive side are Police Services, Fire and Emergency Services, Corrections, Communications, Support Services, Financial Services, Community Services, Human Resources, Information Technology Services, Law, Planning and Development, Water Resources, Child Advocacy & Juvenile Services, and Transportation.
Each department is run by a director who is charged with managing operations in a manner which stresses the County’s values.


In addition to the executive side of County government, certain services are provided through Constitutional officers and independent elected officials.
These external offices are created by the Georgia Constitution or through state law.
In Gwinnett, they include the Sheriff, Tax Commissioner, District Attorney, Solicitor, Probate Court Judge, and Chief Magistrate.


Vision
Gwinnett is the preferred community where everyone thrives!

Mission
Gwinnett proudly supports our vibrantly connected community by delivering superior services.


Values
Integrity: We believe in being honest, building trust, and having strong moral principles.

Accountability: We believe in stewardship, transparency, and sustainability.

Equity: We believe in fairness and respect for all.

Inclusivity: We believe in engaging, embracing, and unifying our communities.

Innovation: We believe in continual adaptation of technology, process, and experience.


Hiring Process
  • Hiring Process
  • FAQs
Gwinnett County is committed to creating a diverse workforce.
As an Equal Opportunity Employer, we prohibit discrimination on the basis of genetic information (including sex), race, color, national origin (including ancestry), gender (identity and expression), sexual orientation, age, marital status, familial status (including pregnancy), disability, military or veteran status, religion, political affiliation, immigration status, homeless status, or any other category protected by law.


For questions about recruitment, or to request a reasonable accommodation during the application, interview, or testing process, please call Human Resources at 770-822-7915 or email Jobs@GwinnettCounty.
com.


Our Benefits program is designed to support every aspect of our employees’ lives, from physical and emotional to social and financial.


Along with their salary, employees receive a variety of comprehensive benefits as part of their total compensation.


On average, our employees’ benefits are worth 48 percent of their base salary!

In other words, employees would spend nearly half of their pay to purchase these benefits on their own.
For employees’ medical premium alone, the County contributes an average of 91 percent of the cost!


Health

  • Medical plans for active and retired employees
  • Dental and vision plans
  • Prescription drug plan

Wellness
  • Onsite Employee Wellness Center
  • 24/7 Employee Assistance Program (EAP)
  • Immunizations
  • Wellness education and incentive programs
  • Annual wellness fair

Family and Career
  • Training and professional development opportunities
  • Family planning benefits
  • Four weeks of paid parental leave

Time
  • Annual/Sick Leave
  • 12 paid holidays per calendar year
  • 1 paid floating holiday per calendar year

Money
  • Flexible spending accounts for medical and dependent care
  • Health Reimbursement Arrangement (HRA) available
  • Health Savings Account (HSA) available
  • Retirement and Savings Plans
  • 401(a) Defined Contribution
  • 457 (b) Deferred Compensation
  • Longevity pay
  • Tuition reimbursement
  • Financial education programs

Protection
  • Basic, optional, and dependent life insurance
  • Short-term and long-term disability
  • Critical illness and accident insurance
  • Hospital indemnity insurance
  • Identity theft protection

To learn more about the Benefits offered at Gwinnett County

Position Details

POSTED:

Apr 24, 2024

EMPLOYMENT:

Full-time

SALARY:

56297 per year

SNAPRECRUIT ID:

S-1714927048-e2c9c91c7228c0a912a8dcd468bf1c4d

LOCATION:

Georgia United States

CITY:

Lawrenceville

Job Origin:

jpick2

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Full job description

Class Summary



Job Description
  • May supervise staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations.
  • Serves as a lead to staff to include assigning and monitoring work and providing direction.
  • Provides administrative support, such as maintaining the department, director or manager, and employee schedules, coordinating meetings and agendas, making travel arrangements, editing and preparing newsletters, brochures and reports, researching legal or financial information, and providing related support.
  • Assists with developing and tracking budget and department information, such as recommending budget figures, maintaining balances, researching discrepancies, and preparing related financial reports.


Essential Duties
  • Processes incoming and outgoing purchase orders, vouchers, price agreements, payments, and petty cash disbursements.
  • Oversees the maintenance of the department's personnel files, such as verifying and entering timesheets, tracking performance evaluations, performing background checks, and related personnel information.
  • Assists in overseeing department programs by reviewing forms and documents for compliance with policies and procedures.
  • Performs basic office duties, such as copying, filing, faxing, typing standard documents, preparing, sorting, and distributing mail and entering data.
  • Assists with coordinating department activities, such as tracking work and change orders, relaying communications, researching information, and providing related support.
  • Serves as a liaison to other departments, prepares special reports, researches information, and maintains databases for several divisions or the department.
  • Assists with developing and implementing office related department policies and procedures.
  • Performs other duties of a similar nature or level.


Grade
The grade for this position is B23(1) .

Effective 4/11/2023, this position is eligible for the Employee Referral Program.

Minimum Qualifications
  • High School Diploma or G.E.D.;
  • One year of specialized or technical training in administrative support or related field
  • Four years of administrative support or related office experience
  • Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements
  • Valid Driver's License from state of residency
  • Public safety background check to include motor vehicle histories, criminal and fingerprinting


Note: The class specifications listed on this website are not the official class specifications for Gwinnett County and are subject to change.

Additional Information

Department of Fire and Emergency Services

The Department of Fire and Emergency Services provides emergency medical services and fire protection to citizens of Gwinnett County. The departments mission is to save lives and protect property and we have a prestigious history of doing this with many significant accomplishments. As a valued member of our team, you will perform emergency medical treatment, life rescue and fire suppression, and safety education to the public.


About Gwinnett County
Welcome to Gwinnett County — one of America's fastest-growing counties for the past 20 years. Our dynamic and exciting county combines the best of big-city living with the comforts of the suburbs.

The county's population in 2000 was about 588,448 and we’ve only continued to grow since then, with the population expected to reach one million by the year 2022.

Gwinnett has many advantages, beginning with its location and road system. The county is just 45 minutes from Hartsfield-Jackson Atlanta International Airport and 30 minutes from downtown Atlanta. Thanks to this location, 80 percent of the U.S. population is within a two-hour flight. Georgia Highway 316 has been extended to Athens, reducing travel time to the University of Georgia to 25 minutes. Gwinnett's infrastructure includes more than 2,750 miles of roadways to provide excellent mobility for our residents.

The County Administrator and County Attorney are appointed by the Board of Commissioners and serve at its pleasure. To implement the Board's policy directives, the County Administrator uses a management team consisting of members of his immediate staff and 14 department directors. The 14 departments that make up the executive side are Police Services, Fire and Emergency Services, Corrections, Communications, Support Services, Financial Services, Community Services, Human Resources, Information Technology Services, Law, Planning and Development, Water Resources, Child Advocacy & Juvenile Services, and Transportation. Each department is run by a director who is charged with managing operations in a manner which stresses the County’s values.

In addition to the executive side of County government, certain services are provided through Constitutional officers and independent elected officials. These external offices are created by the Georgia Constitution or through state law. In Gwinnett, they include the Sheriff, Tax Commissioner, District Attorney, Solicitor, Probate Court Judge, and Chief Magistrate.

Vision
Gwinnett is the preferred community where everyone thrives!

Mission
Gwinnett proudly supports our vibrantly connected community by delivering superior services.

Values
Integrity: We believe in being honest, building trust, and having strong moral principles.
Accountability: We believe in stewardship, transparency, and sustainability.
Equity: We believe in fairness and respect for all.
Inclusivity: We believe in engaging, embracing, and unifying our communities.
Innovation: We believe in continual adaptation of technology, process, and experience.

Hiring Process
  • Hiring Process
  • FAQs
Gwinnett County is committed to creating a diverse workforce. As an Equal Opportunity Employer, we prohibit discrimination on the basis of genetic information (including sex), race, color, national origin (including ancestry), gender (identity and expression), sexual orientation, age, marital status, familial status (including pregnancy), disability, military or veteran status, religion, political affiliation, immigration status, homeless status, or any other category protected by law.

For questions about recruitment, or to request a reasonable accommodation during the application, interview, or testing process, please call Human Resources at 770-822-7915 or email Jobs@GwinnettCounty.com.


Our Benefits program is designed to support every aspect of our employees’ lives, from physical and emotional to social and financial.

Along with their salary, employees receive a variety of comprehensive benefits as part of their total compensation.

On average, our employees’ benefits are worth 48 percent of their base salary!

In other words, employees would spend nearly half of their pay to purchase these benefits on their own. For employees’ medical premium alone, the County contributes an average of 91 percent of the cost!


Health

  • Medical plans for active and retired employees
  • Dental and vision plans
  • Prescription drug plan

Wellness
  • Onsite Employee Wellness Center
  • 24/7 Employee Assistance Program (EAP)
  • Immunizations
  • Wellness education and incentive programs
  • Annual wellness fair

Family and Career
  • Training and professional development opportunities
  • Family planning benefits
  • Four weeks of paid parental leave

Time
  • Annual/Sick Leave
  • 12 paid holidays per calendar year
  • 1 paid floating holiday per calendar year

Money
  • Flexible spending accounts for medical and dependent care
  • Health Reimbursement Arrangement (HRA) available
  • Health Savings Account (HSA) available
  • Retirement and Savings Plans
  • 401(a) Defined Contribution
  • 457 (b) Deferred Compensation
  • Longevity pay
  • Tuition reimbursement
  • Financial education programs

Protection
  • Basic, optional, and dependent life insurance
  • Short-term and long-term disability
  • Critical illness and accident insurance
  • Hospital indemnity insurance
  • Identity theft protection

To learn more about the Benefits offered at Gwinnett County

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