Administrative Support

Administrative Support SpecialistPosition SummaryWe are seeking an organized and detail-oriented Administrative Support Specialist to join a collaborative assistant team. This role provides high-level administrative and operational support in a fast-paced, professional environment, working closely with internal teams and business leaders. The ideal candidate is proactive, discreet, and comfortable managing multiple priorities across time zones.Key ResponsibilitiesProvide day-to-day administrative support in a team-based environment, with flexibility to assist various teams as neededCoordinate domestic and international travel arrangementsProcess a high volume of expense reports and invoices accurately and in a timely mannerSchedule and organize internal and client meetings, including room reservations, catering coordination, guest registration, and material preparationManage complex calendars across multiple time zones, prioritizing meeting requests and coordinating phone and video conferencesPerform general administrative tasks such as invoice submission, time entry, filing, scanning, archiving, mailing, and ad hoc projectsAnswer incoming phone calls and relay detailed, accurate messages while interacting professionally with senior leaders and clientsHandle highly confidential and sensitive information with discretion and professionalismAct as an integral member of the assistant team by staying aligned with current priorities and support needsEnsure adherence to compliance requirements and obtain necessary approvalsRequired QualificationsDemonstrated ability to exercise sound judgment and discretion with confidential informationStrong interpersonal and communication skills (written and verbal)Ability to remain calm under pressure while managing multiple prioritiesHighly organized with exceptional attention to detailProactive self-starter with strong problem-solving and follow-up skillsComfortable providing remote support to leaders and teams in different locationsHigh level of integrity, professionalism, and diplomacyProficiency in Microsoft Word, Excel, PowerPoint, Outlook, and ZoomExperience with expense management platforms such as SAP ConcurTeam-oriented mindset with a positive, collaborative attitudeLocation & Employment TypeLocation: Onsite – Cohoes, NY Employment Type: 6-month contract - Can be extended or become permanentCompensationPay Range: $22.00-$26.00 / hourHow to Apply / Next StepsIf you are an experienced administrative professional who thrives in a dynamic, team-oriented environment, we encourage you to apply. Qualified candidates will be contacted to discuss next steps in the hiring process.APPLY HERE!!Pride Global and its affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.Equal Employment OpportunityPride Global and its affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. Fair Chance EmploymentPride Global and its affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances. AccommodationsWe are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us. Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.