Administrative Support Fully Remote Short Term

Administrative Support

The Administrative Support position will provide day-to-day administrative, documentation, coordination, and reporting support to project teams, management, and business stakeholders. The role will help ensure meetings, records, reports, training activities, and project documentation are organized, accurate, and completed on schedule.

Key Responsibilities:

• Prepare, organize, format, review, and maintain project documentation, correspondence, procedures, presentations, spreadsheets, meeting materials, and other administrative records.

• Provide meeting coordination and support, including scheduling meetings, preparing agendas and supporting materials, coordinating participants, documenting meeting minutes, decisions, and action items, and tracking follow-up activities.

• Assist with data preparation by collecting, organizing, validating, and consolidating information from multiple sources for reports, presentations, dashboards, and management review.

• Create, configure, and maintain standardized reports, spreadsheets, forms, trackers, templates, and documentation formats to support consistent project and operational reporting.

• Update recurring status reports, activity trackers, issue logs, action-item lists, schedules, and other administrative tools used to monitor project progress and deliverables.

• Coordinate training activities, including scheduling training sessions, communicating with participants, preparing training materials, maintaining attendance records, and organizing supporting documentation.

• Assist with onboarding, workshops, presentations, and other project or business events by coordinating schedules, materials, logistics, and participant communications.

• Maintain organized electronic files, shared folders, document repositories, and records while following established naming conventions, version-control practices, and document-management procedures.

• Perform data entry and quality checks to ensure administrative and project information is complete, accurate, consistent, and up to date.

• Support preparation of management reports and presentations by gathering required information, formatting content, and coordinating updates from team members.

• Track deadlines, assignments, approvals, and outstanding action items and follow up with appropriate team members to support timely completion.

• Provide general administrative and project coordination support, including calendar management, correspondence, document distribution, record maintenance, and stakeholder communications.

• Respond to routine inquiries and coordinate with internal teams, external stakeholders, and management to obtain information and resolve administrative issues.

• Maintain confidentiality and ensure sensitive business, project, and personnel information is handled in accordance with organizational policies and procedures.

• Perform additional administrative, documentation, reporting, and coordination activities as required to support successful project and business operations.