Position Details
Administrative Support Apply
Job Title: Administrative Support
Duration: 2+ Months
Location: Jamaica Plain, MA - 02130
Summary :
The Administrative duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.
Responsibilities:
- Process incoming and outgoing mail, internal correspondence, and faxes.
- Manage administrative telephone calls, screening, redirecting, and recording messages.
- Assist in coordinating meetings, reserving rooms, and notifying all parties of details.
- Track appointments and re-appointments, schedule meetings, and record minutes in an approved format.
- Collaborate with IT to process paperwork for new hires, including network accounts and application access.
- Submit termination paperwork for network accounts and program access upon staff departures.
- Ensure compliance with Open Meeting Law when scheduling and creating agendas.
- Update agency organizational charts regularly and maintain permanent records of meeting minutes.
- Proactively respond to information requests on behalf of the Director by identifying appropriate staff and tracking progress.
- Act as a liaison between the Director and various hospital department staff.
- Ensure timely completion of daily operations while addressing any areas of concern.
- Prepare general reports and maintain accurate records using charts, graphs, and tables.
- Ensure adherence to all procedures and practices related to secretarial services.
Skills and Qualifications:
- Minimum of 3 years of experience in administrative support, including typing, organization/filing, and message relay.
- Strong skills in Microsoft Office Suite.
- Dependable, flexible, and able to manage multiple tasks while adjusting to a changing work pace.
- Familiarity with a hospital work environment is a plus.
Perks:
- Free campus parking available
- Free shuttle service to/from Forest Hills Station (MBTA)
