Administrative Support | Office & Admin Specialist Sr Apply
Job Details
Working Title: Administrative Support
Job Class: Office and Administrative Specialist, Senior
Agency: Public Safety Dept
- Who May Apply: This vacancy is open for bids and for all current State of Minnesota employees only. Eligible bidders should apply through self-service AND confirm their interest bid by emailing (marcia.reding@state.mn.us) by 02/26/2024.
- Date Posted: 02/29/2024
- Closing Date: 03/06/2024
- Hiring Agency/Seniority Unit: Public Safety Dept / Public Safety-AFSCME
- Division/Unit: Rochester District 2100 / Rochester D2100 Clerical
- Work Shift/Work Hours: Day Shift / 07:00 am - 03:30 pm
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: 2900 48th Street, Rochester, MN
- FLSA Status: Nonexempt
- Telework Eligible: No
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
Make a difference in the lives of Minnesotans.
The work youll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Qualifications
Minimum Qualifications
- Read, explain, and interpret a variety of materials by using business grammar, spelling, and punctuation to write, develop and edit reports, letters, procedures, presentations, and other documents.
- Use software, such as Microsoft Word, to type and format letters, memos, reports, and minutes of meetings, etc.
- Prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors.
- Manage an office or work area by planning, organizing, administering, and directing the work of other employees.
- Customer service practices and principles sufficient to identify each customers' needs, meet quality standards for services, that result in customer satisfaction.
Preferred Qualifications
- Ability to work with and maintain highly confidential information in a professional manner.
- Possess sound decision-making skills and ability to work independently.
- An Associates degree or higher in Administrative Assistant, Executive Assistant, Business or a similar field.
- Three (3) years' experience working in a fast-paced environment, managing multiple tasks/projects and deadlines simultaneously with increasing responsibilities.
- Effective critical thinking skills to assist senior leaders.
- Ability to work in a multi-ethnic and multi-cultural environment.
- Advanced computer skills in word processing, database management and presentation applications.
- Previous payroll experience.
Physical Requirements
Very Light: Requires occasionally moving and transporting such articles as file folders and small tools. May need to maintain a stationary position for long periods of time while carrying out job duties.
Additional Requirements
It is the policy of the Department of Public Safety that all employees submit to a background check prior to employment, which includes the following components:
- Criminal History
- Reference Check
- Fingerprints (MNJIS)
Application Details
How to Apply
Select Apply for Job at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
If you have questions about the position, contact Marcia Reding at marcia.reding@state.mn.us or 651-201-7296.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Marcia Reding at marcia.reding@state.mn.us.
About Public Safety Dept
The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,300 dedicated employees operating programs statewide that all have one goal: Building a safer Minnesota.
Why Work for Us
Diverse Workforce
We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found:
- 95% of employees understand how their work helps achieve their agencys mission
- 91% of employees feel trusted to do their jobs
- 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
- 87% of employees report flexibility in their work schedule
Comprehensive Benefits
Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:
- Public pension plan
- Training and professional development
- Paid vacation and sick leave
- 11 paid holidays each year
- Paid parental leave
- Low-cost medical and dental coverage
- Prescription drug coverage
- Vision coverage
- Wellness programs and resources
- Employer paid life insurance
- Short-term and long-term disability
- Health care spending and savings accounts
- Dependent care spending account
- Tax-deferred compensation
- Employee Assistance Program (EAP)
- Tuition reimbursement
- Federal Public Service Student Loan Forgiveness Program
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.
We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.
For accommodations or questions about accessibility specifically relating to this job announcement, please email the Affirmative Action Division at angela.geraghty@state.mn.us or call 651-201-7136.
