Administrative Support Specialist

We’re hiring an experienced Administrative Support Specialist to support field leadership and multiple construction projects in the Phoenix area. This position will work closely with superintendents, field crews, Safety, and project leadership to keep timekeeping, documentation, onboarding, and day-to-day field operations organized and running smoothly.QualificationsHigh school diploma or GED required; Associate or Bachelor’s degree preferred1 - 3+ years of experience in payroll, onboarding, project coordination, and/or construction administrationResponsibilitiesManage weekly timecard collection, verification, and superintendent approvalsSupport multiple jobsites and proactively address administrative needs for field leadershipAudit and reconcile labor data and compliance documentationMaintain organized and consistent project documentation within BoxTrack employee safety certifications and coordinate renewals and trainingFacilitate Day 1 onboarding for craft employees, including digital paperwork and site documentationTrack and coordinate iPads and other field technologyTrain and troubleshoot with field teams on mobile applications and timekeeping systemsIdentify administrative bottlenecks and recommend process improvementsPlussesExperience supporting commercial construction, specialty contractors, or engineering/project teamsStrong understanding of construction field operations and craft/trade laborExperience with electronic timekeeping systems, Excel, Box or similar cloud-based document platforms, and mobile toolsAbility to work independently and manage competing priorities across multiple projectsStrong communication skills and confidence working directly with field crews, superintendents, and project leadershipThis is a 9-month contract-to-hire opportunity for someone who enjoys being close to construction operations, takes ownership of their work, and can keep fast-moving field teams organized.