Administrative Technician - Accounting/Front Desk (Charlottesville Middle School) 2026-2027 Sch[...]

Administrative Technician - Accounting/Front Desk (Charlottesville Middle School) 2026-2027 School Year Charlottesville City Schools Buford Middle School - Charlottesville, Virginia. Open in Google Maps Job Details Job ID: 5836717 Application Deadline: Posted until filled Posted: Jul 16, 2026 4:00 AM (UTC) Starting Date: To Be Determined Job Description Job Title: Administrative Technician - Accounting/Front Desk Location: Charlottesville Middle School Reports to: Principal FLSA Status: Non‑Exempt Summary: This Administrative Technician‑Accounting /Front Desk is responsible for providing a variety of financial activities, including processing, recording, updating, and reconciling fiscal information; providing instruction and/or accounting support to other personnel; processing receivables and division cash deposits; and providing a wide variety of highly responsible, confidential, and complex administrative and clerical duties for assigned administrator. Additionally, the Administrative Technician-Accounting /Front Desk is responsible for creating a positive environment within the main office for guests to the location by promptly and courteously greeting visitors and employees, and providing assistance as needed. Essential Functions: Assist auditors to provide required information and coordinate necessary project activities Coordinate a variety of programs and/or activities (e.g. communications, appointments, meetings, conferences, workshops, travel and accommodations, work activities, etc.) to ensure availability of facilities and/or equipment and deliver services in conformance with established guidelines Maintain a wide variety of fiscal information, files, and records (e.g. accounts receivable, accounts payable, invoices, contracts, etc.) to provide an up-to-date reference and audit trail Monitor receivables/payables and related financial activity to ensure that payments are timely and fiscal practices are followed Participate in meetings, workshops and seminars as assigned to convey and/or gather information required to perform functions Perform record keeping and clerical functions (e.g. scheduling, copying, presentation materials, filing, compiling lists, etc.) to support assigned administrator and/or department Prepare a variety of written materials (e.g. report, forms, transmittals, 1099s, vendor lists, etc.) to document activities, provide written reference, convey information and/or comply with financial, legal and administrative requirements Process a variety of fiscal information (e.g., revenue, void/replace checks, bad checks, invoices, donations, etc.) to update information and/or authorize final action in compliance with accounting requirements Reconcile account balances (e.g., student activities bank, travel, vouchers, purchase orders, etc.) to maintain accurate balances and comply with account practices Research discrepancies of financial information and/or documentation (e.g., billing information, invoices, travel vouchers, etc.) to ensure accuracy, adherence to procedures prior to further processing and/or payment Respond to written and verbal inquiries to provide requested information and/or refer to appropriate resources Support assigned administrative personnel to provide assistance with administrative functions Train personnel on program-specific topics to provide information regarding program activities and/or requirements Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit. Secondary to the Receptionist, answer the main office telephone and respond appropriately to requests for information Secondary to the Receptionist, admit students and visitors into the main office Report immediately to an administrator and/or law enforcement officials the presence in the building of any visitor who bypasses the reception desk or any suspicious activity or unusual behavior of visitors Skills, Knowledge, and Abilities: Operation of standard office equipment including using pertinent software applications; application of pertinent laws, codes and regulations, performance of accounting procedures; preparation and maintenance of accurate records; knowledge required to perform algebra and/or geometry, read a variety of manuals, write documents following prescribed formats and/or present information to others; analysis of situations to define issues and draw conclusions; accounting principles; ability to schedule activities, meetings and/or events; ability to gather and/or classify data; flexibility to work with a diversity of individuals and/or groups in a wide variety of circumstances; ability to problem solve with data, individually or in teams, and create action plans; ability to maintain confidentiality, meet deadlines and schedules, and set priorities. Education and/or Experience: A high school diploma or equivalent is required. Coursework and experience in accounting are desired. Physical Conditions and Nature of Work: The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. The job is performed in a generally clean and healthy environment. Evaluation: The Administrative Technician-Accounting /Front Desk is evaluated by the Principal. Contract Length: 12 months/260 days Position Type: Hourly Salary: $24.60 to $38.15 Per Hour Job Requirements Citizenship, residency or work visa required Contact Information Dr. Summerlyn Thompson , Principal Charlottesville Middle School Phone: (434) 245-2411 Email: thompss2@charlottesvilleschools.org #J-18808-Ljbffr