Administrative|Grants Assistant (Three to Six-month Assignment) Apply
As the Administrative/Grants Assistant with this nonprofit, mission based global foundation, you will be responsible for assisting with grants management, administrative support across a team including scheduling and travel booking and monitoring/gatekeeping of internal requests and inquiries across email accounts. You are a professional with some grants experience from a grant-making organization or have worked in direct grants administration previously. Communication is the key to success alongside meticulous detail-orientation in this role. If this sounds like the role for you, send your resume to apply@hawthornelane.com today!
About the Job:
- Ensure grant documentation is correct, organized and systemized in a new tracking system.
- Provide support and assistance to the internal grant contacts.
- Conduct research on missing materials to finalize grant packages; communicate across internal teams on financial records and time stamps of delivery or follow-up procedures.
- Communicate with internal staff on updates, progress and any questions as they arise to assure the project is moving forward in a timely manner.
- Update and maintain the new internal database to verify the information is accurate.
- Schedule appointments and meetings across the team with internal and external players, ensure all calendars are up-to-date and include relevant details and materials.
- Organize and facilitate travel booking needs across the team, including ground transportation, hotel accommodations and details agendas.
- Monitor internal email accounts to troubleshoot and distribute incoming requests, be a strong and professional communicator.
About the Culture:
- Mission-driven non-profit work environment.
- Hybrid work model which is remote friendly; four days remote, one day in-office.
- Compassionate, driven, and intellectually curious team members.
About You:
- Degreed. Bachelors degree required, previous grants experience a plus.
- Communicator. Demonstrated ability developing good rapport and building relationships all while moving the needle with professional execution.
- Tech savvy. Strong working knowledge of Microsoft Word, Excel, and PowerPoint is required. You pick up new systems with ease.
- Supportive. You enjoy taking on challenges and can multitask in order to make sure things run smoothly.
- Numbers proficient. You are experienced working across spreadsheets, contracts and bookkeeping or accounting, working knowledge of Bill.com is a plus!
Essential to Hawthorne Lanes success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
