Administrator Apply
Full job description
Job Summary:
The Cyclotron Research Group is seeking an Administrator to serve as a first point of contact for the group in its interactions with UW and external collaborators, users, and colleagues, and to assist with the management of group logistics related to staff and trainee laboratory work, purchasing, and coordination. The Group is a small, closely-knit team currently comprised of 11 faculty, staff, and students that uses its accelerators to make radionuclides for medicine and research. The Group is homed in the Department of Medical Physics, one of a small number of basic science departments in the UW School of Medicine and Public Health. It currently supports over $300M of scientific research distributed throughout North America and routinely engages an international, vibrant, collaborative community.
Responsibilities:
Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision- 40% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
- 5% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
- 5% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
- 5% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
- 25% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
- 15% Manages Cyclotron Group logistics including travel, group professional and scientific scheduling, materials procurement and sourcing, and creation provision of supporting documentation
- 5% Assists Cyclotron Group with financial accountability
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
Education:
Preferred
H.S. Diploma
Qualifications:
- Ability to exercise independent judgment in complex, novel situations
- Excited to work as part of a small, highly collaborative and motivated team with wide-ranging skillsets
- Driven to solve new problems, working with others and independently
- Excellent communication and organizational skills; meticulous
- Ability to quickly become familiar with and navigate institutional environments
- Takes initiative to identify and improve processes and procedures
- Experience managing and tracking budgets and accounts, preferably in a grant-funded environment
- Proficiency with office software tools including Microsoft Word, Microsoft Excel, Adobe, Outlook or equivalent (e.g., Google Office Suite)
Work Schedule:
This position is Monday through Friday, 7:30am - 4:00pm, with 30-minute lunch. Hours may vary based on operational need.
Work Type:
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $19.25 HOURLY
Depending on Qualifications
Additional Information:
The selected applicant will be responsible for ensuring their continuous eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1-OPT STEM Extension participants.
How to Apply:
To apply for this position, please click on the \\\\\\\\\\\\\\\"Apply Now\\\\\\\\\\\\\\\" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.
Contact:
Gabriella Fisk
gfisk@wisc.edu
608-890-0034
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Administrative Assistant II(AD002)
Department(s):
A53-MEDICAL SCHOOL/MED PHYSICS/MED PHYSIC
Employment Class:
University Staff-Ongoing
Job Number:
294875-CP
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
