AEC Operations Manager - Project Delivery + Agreements

Operations Manager

Full-Time | In-Person

Atlanta, GA

SN is honored to support Historical Concepts in their search for a professional and execution focused Operations Manager to join their team. The Operations Manager works in a team environment to assist architects, designers and project managers with project delivery. Project planning, scheduling and risk mitigation are integral to project success. Individual will help ensure that day-to-day operations align with the Firm’s business goals, working closely with all practice areas and senior leadership.

Position Details

Key Responsibilities:

• Support the implementation of practices and procedures for project management.
• Support the implementation of scheduling and allocation of design projects among design staff.
• Manage and implement proposal and agreement practices and procedures.
• Primarily through proposal review (including RFQ and RFP forms) and agreement authorship, including related amendments.
• Review, recommend and advise on other agreement forms such as confidentiality, non-disclosure, and non-compete. 
• Recommend and advise on agreements with suppliers, vendors, and landlords as appropriate. 
• Manage and implement the acquisition of property, casualty, and professional liability insurance (excluding employee benefits). 
• Advise on policy coverage levels and deductibles.  
• Work with insurance brokers and carriers for endorsements to policies, audits, and claim management.
• Manage the Board of Architects registrations for the Firm and the Best Practices Director, Secretary of State registrations for the Firm, and the process to monitor and acquire continuing education credits needed by the President and the Best Practices Director.
• Strategic projects and initiatives as may be assigned.

Working Style & Role Expectation

• Timely and thorough; executes routine operational tasks without sacrificing attention to detail; ensures accuracy and consistency.
• Strong follow-through, reliability and proactive communication are essential; a high level of individual ownership while working collaboratively with colleagues.
• Ability to bring others together to resolve challenges, reconcile gaps and variances in information.
• Communicates regularly with leadership, providing updates on outstanding projects or initiatives; escalates risk management related items appropriately.
• Ability to recognize variables, detect problems, and adapt accordingly; use logic and reasoning to identify strengths and weaknesses of solutions to problems.
• Recognize the importance of coworker experience as integral to shared interactions; successful experiences with coworkers are marked by a proactive approach, respect, and personalization.

Qualifications:

• 10+ years of progressive experience, including prior experience managing operations in the architecture and/or related engineering industry.  
• Bachelor’s degree in Business or related field.
• Proficient with oral comprehension, oral expression, written comprehension, written expression, speech recognition and speech clarity abilities in English. 
• Competency in Microsoft is a must: Word, Outlook, Teams, Excel.
• Experience with AIA contract software a plus but not a requirement.

Compensation:

Compensation is determined based on qualifications, experience, certifications, and business considerations. We would consider more experienced candidates and recognize the additional value that experience, expertise, and specialized skills would bring to our firm.

Salary Range:

$100,000 – $130,000 annually, depending on experience and skills.

About Historical Concepts

Historical Concepts is an architectural firm established in 1982, providing award winning traditional architecture and planning to residential, developer, and civic clients. They are a team of academics, designers, and practitioners who come to work every day enlivened by the prospects inherent in each project. They are dedicated to a shared vision, and it has given them the privilege of recruiting talent of the highest caliber.

Historical Concepts is an equal opportunity employer.