ALCA Adminstrative Assistant Apply
Full job description
JOB DESCRIPTION FOR ADMINISTRATIVE ASSISTANT
Arizona Landscape Contractors Association
5425 East Bell Road, Scottsdale AZ 85254 www.ALCA.org | (602)626-7091
Are you a self-motivated individual with strong attention to detail, proactive, able to function productively with minimal supervision, and skillful in multitasking? Additionally, do you possess a professional demeanor suitable for a company voted among the top ten largest non-profit Arizona trade associations by the Phoenix Business Journal in 2021?
Overview
ALCA is a state wide association established in 1964. ALCA is a dynamic, fully self-funded trade association dedicated to supporting landscape contractors. ALCA provides educational opportunities, effective business practices, and networking opportunities to continuously enhance the professionalism of members and the publics perception of landscape contractors and the Green
Industry.
Job Summary
The Administrative Assistant will provide administrative support to Program Managers and Directors in a non-profit organization. This position will require basic office support, including reception, maintaining office inventory and related orders, managing calendars, handling mail, and composing letters and other documents. Must be technologically savvy, proficient and capable of managing and creating content across all social media platforms.
Duties and Responsibilities
PROGRAMS:
- Design registration flyers for ALCA trainings, trade show, member mixers, awards banquet, golf tournament, and special events
- Distribute any pertinent news, flyers, registration forms, etc. to membership via email and mailings
- Provide roster and name tags for all events
- Attend and assist with trade show, member mixers, awards banquet, golf tournament, and any other special event deemed necessary
EDUCATIONAL WORKSHOPS:
- Print and assemble workshop materials
- Prepare attendance list
- Assign exams to students following certification workshops
- Record certified individuals into database and website
- Setup and clean up after in-house meetings and workshops
SOCIAL MEDIA AND CONTENT DEVELOPMENT:
- Develop and curate engaging content for social media platforms.
- Create and edit written, video, and photo content
- Research audience preferences and discovering current trends
- Design posts to sustain readers curiosity and creating buzz around new products
- Measure web traffic and monitoring SEO
- Stay up-to-date with changes in all social platforms ensuring maximum effectiveness
- Develop an optimal posting schedule, considering web traffic and customer engagement metrics
SPECIAL ASSIGNMENTS:
- Assist in the onboarding of a new website, Learning Management System (LMS) software and
Association Management Software
OFFICE PROCEDURES:
- Answering phone calls and finding information for employees, vendors, clients, and professionals
- Greet and provide general support to guests
- Maintain contact lists and membership directory
- Order and maintain office supplies
- Prepare, assemble and mail member packets to new and prospective members
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Oversee office equipment such as printers, video projectors used for presentations, phone systems, and copiers
- Maintain records systems, including creating, maintaining, and updating the database for membership fees and keeping track of renewal dates
- Draft email responses as requested
- Conduct data entry
- Assist in generating reports
- Creates PowerPoint presentations and Excel spreadsheets as requested
- Assists with complex and detailed event logistics, itineraries, agendas, and schedules
- Record all checks received and follow ALCA procedures for making deposits
- Perform special projects as assigned
- Create checklists for key processes
Qualifications
- Minimum of 2-3 years of Program Management, Administrative Assistance and/or Association and nonprofit experience
- Bachelors degree required
- Outstanding written and verbal communication skills
- Outstanding attention to detail
- Must be able to collaborate and work in a team environment
- Professionalism and self-awareness at all times
- Ability to interact with a wide variety of people in a professional manner
- Clear and polite phone voice and manner
- Strong task and time management skills
- Exceptional organizational and project management skills; ability to manage multiple overlapping activities, tasks and duties
- Experience with web and mobile technologies, web content management, and other membership communication technologies
- Solid computer skills, including Microsoft Office Suite, QuickBooks Pro, and Adobe, Canva,
Publisher
- Marketing and creation of collateral experience
- Work hours may vary outside of normal office hours
- Must be able to work in office
- Travel, in Arizona, as need for programs and events
Benefits: ALCA offers comprehensive benefits, competitive wages, insurance plans, paid time off, sick leave, 401 (k) with 3% employer match, professional/personal growth finding,
Salary: $25 - $30 hourly, based on relevant qualifications and experience. Position is full-time and occasional nights and weekends.
To Apply: To apply for the Administrative Assistant position, please submit the following to linda@ALCA.org with the subject Administrative Assistant: resume and a cover letter highlighting (1) your qualifications for the role and (2) your previous experience(s) that have most prepared you for this role.
Job Type: Full-time
Pay: $50,000.00 - $58,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- Suit 105 Scottsdale, AZ 85254: Relocate before starting work (Required)
Work Location: In person
