Architectural Project Coordinator

Role Description The Architectural Project Coordinator at MW Architects llc is a full-time, on-site role based in Herndon, VA. This position supports project teams through all phases of design and documentation, coordinating schedules, deliverables, and communication among architects, consultants, and clients. Daily responsibilities include preparing and organizing drawings and specifications, tracking project milestones, and ensuring documentation is accurate, consistent, and up to date. The coordinator assists with meeting preparation, maintains project files, and helps manage permitting and approval processes with local authorities. This role also contributes to maintaining quality standards, monitoring project budgets and timelines, and supporting office workflows to keep projects running smoothly.

Qualifications

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• Ability to coordinate architectural projects, including scheduling, task tracking, and managing documentation throughout design and construction phases.
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• Proficiency in architectural drawing and documentation tools (e.g., Revit, or similar), with strong attention to detail and accuracy.
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• Strong organizational and time management skills to handle multiple projects, priorities, and deadlines in a fast-paced environment.
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• Clear written and verbal communication skills for collaborating with internal teams, consultants, clients, and local agencies.
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• Basic understanding of architectural design processes, building systems, permitting procedures, and construction administration.
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• Ability to work collaboratively on-site with project teams while taking initiative and working independently when needed.
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• Bachelor’s degree in Architecture, Architectural Technology, or a related field preferred; relevant project coordination experience in an architecture firm is a plus.
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• Familiarity with office productivity software (such as Microsoft Office or Google Workspace) and comfort with digital file management and documentation standards.
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