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Assistant Archivist

  • ... FAIRFAX ,FJ16,, VA, Vas, United States
  • ... Full time
  • ... Salary: 91158.5 per year
  • Posted on: Feb 02, 2024       Expires on: Mar 18, 2024

Assistant Archivist   

JOB TITLE:

Assistant Archivist

JOB TYPE:

Full-time

JOB LOCATION:

FAIRFAX ,FJ16,, VA Vas United States

JOB DESCRIPTION:

Serves as the lead worker at the Fairfax Circuit Court Historic Records Center, which is located inside the Fairfax Historic Courthouse Facility.
Supports the Historic Courthouse Manager in the strategic planning and operations of the Circuit Court Historic Records Division.
The Court archives is open to the public and private sectors for research, so this position serves as the primary point of contact for customers conducting historic court records research.
Public customers include: title companies, genealogists, historians, attorneys, judges, county & city planning agencies in searching land transaction documents and court records from the 18th, 19th and early 20th centuries.


Coordinates the Archives: Docent and Archives: Intern programs.
Serves as the subject matter expert in the technical use of historic records by employees, docents, interns, and patrons.
Performs professional tasks related to identification, storage, and preservation of historic documents dating from 1742.
Conducts research on records in the custody, or formerly in the custody, of the Fairfax Clerk.
Performs outreach operations, through various media, with the public, the Fairfax Bar Association, other governmental agencies, historical societies, and student groups.
Creates, designs, and produces multi-media productions for instruction and public presentation and develops curriculum for the general public and students conducting research.
Creates finding aids for the effective research of public court records.
Answers inquiries about court records, via phone, email, and in person.
Performs other technical, administrative, and procurement related tasks and duties related to historical court documents.
Supports the Historic Courthouse Manager in updating the Clerks 5-preservation plan and recommending conservation investments.



Schedule: This position is required to work on weekends and weekday evenings approximately twice a month, to coordinate and participate in events and fairs, or attend various associations meetings, such as historic walking tours, Fairfax History Day, ARMA (Association of Records Managers and Administrators), SAR (Sons of the American Revolution), Fairfax Genealogical Society, etc.
Performs agency surveys and assists the Clerk of the Circuit Court in planning,
developing, and implementing records management standards;
Assists and coordinates the activities of agencies and Clerk of the Circuit Court
operations associated with micrographics;
Provides systems improvements in compliance with established State standards affecting the production of microforms and filing systems;
Recommends improvements to agency records and filing systems affecting equipment procurements, layout, and procedures;
Assists agencies in the development of retention standards and recommends appropriate retention standards affecting public records dispositions;
Recommends types of equipment, containers, shelving, or other systems that may be used economically and efficiently within agencies to store current records.
Knowledge of federal, state and local standards as they affect public records;
Ability to perform problem identification and solution development as they affect public
records and micrographic applications;
Ability to plan, develop and implement records management program standards;
Ability to recommend efficient and cost effective systems to store records;
Ability to express oneself effectively, both orally and in writing;
Ability to establish and maintain good working relationships with others.
MINIMUM QUALIFICATIONS:
fairfaxcounty.
gov/hr/equivalencies-education-and-experience\">Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for \"Any combination, experience, and training equivalent to\")
Graduation from an accredited four-year college or university with major course work in American history, American studies, library science, or a related field; plus two years of professional experience in the management of public records and use of micrographics.
Experience in the appraisal and development of disposition standards required in the drafting of records retention schedules is desirable.


NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.


PREFERRED QUALIFICATIONS:

  • Masters degree from an ALA-accredited MLIS program with a concentration in Archives or History, or relevant work experience equivalent to an Archives concentration.
  • Firm understanding of national archival standards and best practices.
  • Two or more years of experience performing professional tasks related to the preservation of historic records (defined as any public document dated 1900 or older).
  • Ability to work on weekends and weekday evenings approximately twice a month.
  • Ability to exercise tact, discretion, initiative, creativity, and independent judgment.
  • One or more years of experience in Virginia-grant, or federal-grant management/administration.
  • One or more years of experience serving in a local (or state) multi-agency facility committee.
  • Excellent oral and written communication skills.
  • Proficient in the use of Microsoft Office computer software, especially Word, Excel, and Outlook.

PHYSICAL REQUIREMENTS:
  • Duties are mainly sedentary.
  • Must be able to input and retrieve data from a computer.
  • Must be able to lift files, boxes, equipment and push a cart weighing up to 30 pounds.
  • Must be able to stand and speak to tours for 30 minutes without interruption.
  • All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview and may include a practical exercise.


The population of Fairfax County is very diverse where 38.
7% of residents speak a language other than English at home (fairfaxcounty.
gov/demographics/fairfax-county-general-overview\">Spanish, Asian/Pacific Islander, Indo-European, and others
) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.


Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.


Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act.
Contact 703-324-4900 for assistance.
TTY 703-222-7314.
DHREmployment@fairfaxcounty.
gov
.
EEO/AA/TTY.

#LI-AL1
Requisition 24-00379

Position Details

POSTED:

Feb 02, 2024

EMPLOYMENT:

Full-time

SALARY:

91158.5 per year

SNAPRECRUIT ID:

S-1707248671-ab982b2bdc66841b38c296ce39dd49bd

LOCATION:

Vas United States

CITY:

FAIRFAX ,FJ16,, VA

Job Origin:

jpick2

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Serves as the lead worker at the Fairfax Circuit Court Historic Records Center, which is located inside the Fairfax Historic Courthouse Facility. Supports the Historic Courthouse Manager in the strategic planning and operations of the Circuit Court Historic Records Division. The Court archives is open to the public and private sectors for research, so this position serves as the primary point of contact for customers conducting historic court records research. Public customers include: title companies, genealogists, historians, attorneys, judges, county & city planning agencies in searching land transaction documents and court records from the 18th, 19th and early 20th centuries.

Coordinates the Archives: Docent and Archives: Intern programs. Serves as the subject matter expert in the technical use of historic records by employees, docents, interns, and patrons. Performs professional tasks related to identification, storage, and preservation of historic documents dating from 1742. Conducts research on records in the custody, or formerly in the custody, of the Fairfax Clerk. Performs outreach operations, through various media, with the public, the Fairfax Bar Association, other governmental agencies, historical societies, and student groups. Creates, designs, and produces multi-media productions for instruction and public presentation and develops curriculum for the general public and students conducting research. Creates finding aids for the effective research of public court records. Answers inquiries about court records, via phone, email, and in person. Performs other technical, administrative, and procurement related tasks and duties related to historical court documents. Supports the Historic Courthouse Manager in updating the Clerks 5-preservation plan and recommending conservation investments.



Schedule: This position is required to work on weekends and weekday evenings approximately twice a month, to coordinate and participate in events and fairs, or attend various associations meetings, such as historic walking tours, Fairfax History Day, ARMA (Association of Records Managers and Administrators), SAR (Sons of the American Revolution), Fairfax Genealogical Society, etc.Performs agency surveys and assists the Clerk of the Circuit Court in planning,
developing, and implementing records management standards;
Assists and coordinates the activities of agencies and Clerk of the Circuit Court
operations associated with micrographics;
Provides systems improvements in compliance with established State standards affecting the production of microforms and filing systems;
Recommends improvements to agency records and filing systems affecting equipment procurements, layout, and procedures;
Assists agencies in the development of retention standards and recommends appropriate retention standards affecting public records dispositions;
Recommends types of equipment, containers, shelving, or other systems that may be used economically and efficiently within agencies to store current records.Knowledge of federal, state and local standards as they affect public records;
Ability to perform problem identification and solution development as they affect public
records and micrographic applications;
Ability to plan, develop and implement records management program standards;
Ability to recommend efficient and cost effective systems to store records;
Ability to express oneself effectively, both orally and in writing;
Ability to establish and maintain good working relationships with others.MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for \"Any combination, experience, and training equivalent to\")
Graduation from an accredited four-year college or university with major course work in American history, American studies, library science, or a related field; plus two years of professional experience in the management of public records and use of micrographics. Experience in the appraisal and development of disposition standards required in the drafting of records retention schedules is desirable.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

  • Masters degree from an ALA-accredited MLIS program with a concentration in Archives or History, or relevant work experience equivalent to an Archives concentration.
  • Firm understanding of national archival standards and best practices.
  • Two or more years of experience performing professional tasks related to the preservation of historic records (defined as any public document dated 1900 or older).
  • Ability to work on weekends and weekday evenings approximately twice a month.
  • Ability to exercise tact, discretion, initiative, creativity, and independent judgment.
  • One or more years of experience in Virginia-grant, or federal-grant management/administration.
  • One or more years of experience serving in a local (or state) multi-agency facility committee.
  • Excellent oral and written communication skills.
  • Proficient in the use of Microsoft Office computer software, especially Word, Excel, and Outlook.

PHYSICAL REQUIREMENTS:
  • Duties are mainly sedentary.
  • Must be able to input and retrieve data from a computer.
  • Must be able to lift files, boxes, equipment and push a cart weighing up to 30 pounds.
  • Must be able to stand and speak to tours for 30 minutes without interruption.
  • All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview and may include a practical exercise.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.
#LI-AL1
Requisition 24-00379

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