Job Summary:

We are looking for a detail-oriented and proactive Assistant Director of Accounting to join our finance team at a growing civil engineering consulting firm. In this role, you will support the Corporate Director of Accounting in managing the day-to-day accounting operations, including financial reporting, budgeting, payroll, project accounting and compliance. You will help oversee accounting functions, assist with internal controls, and contribute to improving financial processes across the organization.

Key Responsibilities:

• Financial Reporting Support: Assist in the preparation and review of monthly, quarterly, and annual financial statements, ensuring accuracy and compliance with accounting standards (GAAP).
• Account Reconciliation: Oversee and support the reconciliation of accounts, including bank accounts, accounts payable/receivable, and general ledger accounts, ensuring timely and accurate reporting.
• Budget and Forecasting: Support the budgeting and forecasting process by providing data, analysis, and recommendations.
• Cost and Project Accounting: Collaborate with project managers and other departments to ensure accurate allocation and tracking of costs on engineering projects. Ensure proper billing and recognition of revenue for client contracts.
• Internal Controls and Compliance: Help implement and monitor internal controls to ensure financial operations are compliant with regulatory requirements and company policies. Assist in improving accounting systems and processes.
• Tax Filing and Compliance: Support tax compliance activities, ensuring timely and accurate submission of various tax filings (e.g., sales tax, corporate income tax, etc.).
• Audit Coordination: Assist in the coordination of external audits, preparing supporting documentation, and liaising with auditors to ensure a smooth audit process.
• Payroll Processing: Oversee the preparation and processing of payroll for all employees, ensuring accuracy in employee hours, wages, bonuses, and benefits deductions. Ensure payroll compliance with federal, state, and local laws.
• Team Collaboration: Manage and mentor a team of accountants and support staff, ensuring a high level of performance and development. Collaborate with cross-functional teams to meet company objectives.
• System Improvements: Identify areas of opportunity to enhance financial systems and accounting procedures for improved efficiency and accuracy. Provide input for potential system upgrades or changes.
• Ad-Hoc Financial Analysis: Assist in preparing financial analysis and reports for special projects, management reviews, and other business needs as required.
• Collections:  Oversee and manage the collections process , ensuring timely and accurate follow- up on outstanding invoices and maintaining strong client relationships to improve cash flow.

Requirements

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field.
• CPA certification is highly preferred
• Minimum 10 years of experience in accounting or finance, with at least 2-3 years in a supervisory or leadership capacity.
• Experience within the civil engineering, construction, or professional services sectors is a plus.
• Strong understanding of accounting principles (GAAP) and financial reporting.
• Experience with payroll processing and compliance, including working with payroll software and understanding of federal, state, and local payroll regulations.
• Proficiency with accounting software and ERP systems. (Dynamics is a plus)
• UKG payroll system experience is a plus
• Ability to analyze complex financial data and translate it into actionable insights.
• Strong organizational skills and attention to detail with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills, with the ability to interact effectively with both internal teams and external partners.
• A proactive, solution-oriented mindset and the ability to drive improvements within the accounting function.

Benefits

Compensation & Benefits:

• Competitive salary based on experience.
• Comprehensive benefits package including health, dental, and vision insurance.
• Retirement plan options.
• Paid time off, holidays, and professional development opportunities.