Assistant Program Manager

Assistant Program Manager, MKG Speakers BureauJob Summary: Work closely with and provide support to Program Managers and team to coordinate, execute and reconcile speaker programs.Assistant Program Managers will adhere to client and industry guidelines, as well as client and MKG standard operating procedures for program management.Provide support to Program ManagersComplete OIG database search of each scheduled speaker upon confirmationCoordinate with travel agency on speaker travel (air/ground/travel of speakers); upload itinerary in the portalCommunicate daily with travel agency to make sure all tickets are issued and released to speaker in a timely mannerAssist team with sourcing and vetting appropriate venue for programsAssist team with venue contracting and menu selectionAssist team with arranging audio-visual equipment with venue or third party, as appropriateReview and reconcile final receipt(s) post program; verify program closeout and closeout processes; provide final receipt to financeReview and approve speaker expenses; submit approved expenses and receipts to financeOutreach to Speaker and/or Field to obtain missing information, expenses or post-program materials required for program closeoutLog all program activities appropriately and accurately in databaseKeep detailed files on all aspects of communication, correspondence and financial documents relating to each program; upload files into appropriate program within databaseSupport the distribution of onsite meeting materials with the Fulfillment Team (I.e On-site reference manual, meeting materials, sign in sheet and Fedex Labels)Attend and contribute to weekly team status meetingsAttain a basic understanding of product information and disease state of therapeutic areaAssist in training new team members, as neededOther projects as assigned by Director/Supervisor