Job Title Assistant to the Director; Clinic Manager (2601178) Required Qualifications Bachelor’s Degree (foreign equivalent or higher) in Psychology, Counseling, or related Allied Health fields (e.g., Social Work), or Business Administration, Mental Health Administration, or Health Administration degree in hand by June 2026. Three (3) years of administrative experience in an inpatient/outpatient health clinic, and/or office experience, and/or administrative experience as a research coordinator in a project/study concerning mental health or health (Intern/undergraduate/graduate student work experience may be considered). High proficiency and professional experience in word processing and spreadsheet use for basic data management; knowledge of basic statistics; experience with electronic messaging and internet applications such as Microsoft Word, Excel, PowerPoint, Google Apps, and/or SPSS. Preferred Qualifications Master’s Degree (foreign equivalent or higher) in Psychology, Counseling, or related Allied Health fields (e.g., Social Work), Higher Education Administration, Business Administration, Mental Health Administration, or Health Administration degree in hand by June 2026. Experience in training, mentoring, and/or supervising others. Experience in handling basic financial operations such as preparing/maintaining budgets, accounts receivable (A/R), reporting, and/or patient billing. Experience with conducting psychological assessment, clinical interviewing, outpatient phone screening, triage, and risk assessment/management (e.g., suicidality and violence/victimization). Experience with providing clinical training and supervision to undergraduate or graduate students. Experience with a medical records platform such as the Titanium Scheduler or Cerner Power Chart Electronic Medical Records. Brief Description of Duties The Assistant to the Director/Clinic Manager will work closely with the KPC Director, Associate Director, and Clinical Faculty to assist in all administrative and training tasks associated with the functioning of the KPC and its associated services and training programs. Successful incumbents will have excellent verbal and written skills, as well as interpersonal skills; they will work independently as well as part of a team with a collaborative approach to problem solving. Patient Related Tasks Act as liaison among various stakeholders at the KPC, including therapists/trainees, clinical faculty supervisors, patients, and the KPC Director and Associate Director. Engage in outreach efforts and maintain close contact with other mental health facilities on the SBU campus (e.g., CAPS, Mind Body Clinical Research Center, Outpatient Psychiatry) and the community at large. Maintain close communication with patients seeking psychological services at the KPC and facilitate their access to KPC services. Oversee the KPC front desk operations and aid with front desk operations as needed, which may include answering calls and addressing callers’ inquiries. Conduct phone screens/triage with prospective patients as needed. Supervise others (e.g., student trainees) in conducting the above operations. Budget, Fiscal, and Financial Tasks Maintain oversight of the KPC accounts and KPC budget, including accounts receivable (A/R), accounts payable, and budget projections. On a monthly basis, reconcile the budget (currently approximately $450,000 annually) to ensure fiscal integrity. Develop projections of usage patterns to be used in the preparation of yearly budget allocation requests. Ensure the accurate collection of revenues for client services and all other funding resources associated with the operations of KPC and its training programs. Oversee the transfers of funds to the KPC accounts for cost‑sharing expenses associated with the Stony Brook University Consortium Training Programs (SBU‑CTPs) from the Department of Psychiatry/SBU Hospital. Interface with stakeholders including the SBU Administration, Bursar’s office, Accounting, and CAS Personnel as well as faculty/administrators in the Department of Psychiatry. Student Training and Supervision Tasks Assist the Director and Associate Director in running the KPC’s five training programs, including the practicum for graduate students in the affiliated Ph.D. program, the clinical internship for MA‑program students, and the three programs associated with the SBU Consortium Training Programs (externship, doctoral internship, post‑doctoral fellowship). Facilitate trainees’ access to patients and KPC resources and assist in monitoring trainees’ progress in their respective programs. Work closely with the Director, the Associate Director, and SBU consortium faculty to monitor progress of trainees, including annual trainee recruitment and graduation, processing employment related issues, and aiding the orientation process. Assist in collecting annual data concerning the doctoral internship to maintain APA accreditation. Work with KPC faculty to oversee the training and supervision of MA‑level and Undergraduate interns at the KPC. Administration Assist Director and Associate Director with client recruitment and retention, including initial contact with area schools and medical centers to determine interest and provide materials detailing KPC services. Oversee effective operation of the KPC on a day‑to‑day basis to assure safe, comfortable, and effective habitation of space by occupants. Monitor supply usage and reorder necessary items when inventory is depleted. Other duties or projects as assigned appropriate to rank and departmental mission. Compensation and Benefits Full‑time appointment; FLSA exempt; salary threshold met for exemption. Base salary: $58,000‑$67,000 commensurate with experience. Eligible for $4,000 UUP annual location pay, paid biweekly. Unable to sponsor candidates for work visas. Equal Employment Opportunity Statement Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. #J-18808-Ljbffr