Associate Facility Planner

Purpose:

The Facility Planner serves as a key figure in optimizing the use of an organization's physical spaces, ensuring they are both effective and efficient. Building and maintaining strong relationships with various business units and a diverse range of stakeholders to align organizational goals is key. By partnering with leadership, they develop strategic plans to reorganize groups, optimizing spaces to address the specific needs of different business units. Essential to the role is the enforcement of design standards, which ensures a consistent and functional environment across the organization. Reviews and manages service requests for renovations, handling projects from minor upgrades to large-scale transformations. Leading front-end planning efforts, the planner identifies space requirements early on and sets the scope. This proactive approach ensures that projects align with business objectives and are executed smoothly.

Responsibilities

• Foster strong stakeholder relationships through proactive communication and collaboration, aligning goals with company values while maintaining transparency and recognizing contributions.

• Gather and analyze data on space utilization, occupancy, and facility conditions to support informed strategic planning and initiatives. Understand data requirements by collaborating with the CAFM (Computer-Aided Facility Management) team to establish clear data quality standards and objectives. Understand what data is critical, the desired format, and any benchmarks for accuracy and completeness.

• Optimize space, resources, and infrastructure to enhance efficiency, functionality, and cost-effectiveness within the organization.

• Assess current and future space needs by analyzing organizational growth and operational demands to inform facility requirements.

• Perform feasibility studies on space usage, suggesting improvements to maximize efficiency while collaborating with stakeholders to align facility planning with business objectives.

• Strategically plan and manage space utilization, considering varying business needs to ensure optimal functionality.

• Work closely with the design team to develop floor plan options and collaborate with the project management team to produce accurate cost estimates.

• Develop comprehensive relocation plans for offices or facilities, ensuring alignment with organizational goals, timelines, and strategic objectives.

• Utilize facility management software to monitor space utilization and manage service requests, providing timely and accurate project updates to stakeholders regarding status, milestones, risks, and changes.

• Implement facility planning policies, procedures, and standards that ensure compliance with regulations and organizational values, while advocating change management initiatives to support workplace efficiency and innovation.

Requirements

• Bachelor's degree required, with a preferred field in Facility Management, Architecture, Engineering, Business Administration, or a related field.

• A minimum of 8 years of experience in space planning, facility management, or project management.

• Knowledge of building codes, ADA, safety regulations, and sustainability practices, preferred.

• Strong analytical, problem-solving, and organizational skills.

• CAFM (Computer-Aided Facility Management), or similar space management program knowledge is a plus.

• Proficiency in the MS Office Suite, including advanced skills in MS Excel.

• Excellent communication and stakeholder management abilities.

• Willingness to travel requirement of 20% locally and domestically.

• MVR and a valid drivers license.

Benefits:

Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first of the month following at least 1 calendar year after employment begins.

Synectics is an equal opportunity employer.

Synectics is a leading staffing and workforce solutions company dedicated to connecting exceptional talent with top organizations. We specialize in IT, engineering, finance, healthcare, and professional services recruitment, offering both contract and permanent staffing solutions. With a people-first approach, we focus on understanding the unique needs of our clients and candidates to create long-term, successful matches. Our mission is to empower businesses with the right talent while helping professionals achieve rewarding career opportunities