Associate Research Administrator, Pulmonary

Job Summary Provides administrative assistance and routine problem solving in support of unit's research programs and mission. Assistance may include the preparation and/or submission of routine research proposals, grants and/or contracts according to standard practice and/or general instruction. May assist with and/or complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, and/or effort reporting activities. Department MED-Pulmonary Salary/Grade EXS/6 Please Note Supervisor provides objectives, deadlines, and specific instructions only for new, difficult, and/or unusual work. Work is reviewed upon completion and only occasionally to verify technical accuracy and compliance with practice, policy, and procedures. EE informs supervisor of ongoing progress and/or potentially controversial matters. EE uses an advanced knowledge of skills, methods, and practices and some innovation, analysis, and reasoning to choose appropriate alternatives from among pre-defined policies and procedures to complete work that includes successive steps and involves some non-routine problems and/or decisions. Specific Responsibilities Complexity Typically administers entire research projects such as: Single Principal Investigator (PI) basic proposals, grants and/or contracts May assist with components of multi-PI or multi-unit proposals, grants and/or contracts NIH RO1-approximately $250K/yr. over 5 yrs. NIH R21-approximately $150K/yr. over 2 yrs. Foundation grants NSF grants Fellowships Pre-Award Completes pre‑award administration of grant and/or contract activities. Reviews solicitation and determines necessary components. Organizes proposal, renewal, and resubmission applications. Completes NU OSR forms. Completes entire application for smaller, less‑complicated, simple, standard proposals. Post-Award Completes post‑award administration of research grants and/or contracts. Reviews account establishment. Reviews expenditures. Tracks formal re‑budgeting. Coordinates core resource account setup and maintenance. Provides data needed for the preparation of interim and final financial and technical progress reports. Participates in account close out activities. Monitors project under‑spending and overspending. Communicates with PI, other unit and project personnel, OSR, ASRSP and/or sponsor accordingly. Financial Reviews and/or approves transactions. Reconciles standard budget and payroll information ensuring that appropriate sponsored accounts are charged. Prepares payroll journals to enter or correct funding of salary from sponsored projects. Prepares and coordinates signatures on 90‑day letters required when transactions are not timely. Human Resources Processes paperwork associated with hiring and termination of employees and orients new employees. Compliance Resolves standard and routine compliance problems and issues involving associated NU policies and practices, local, state, federal, agency and sponsor rules, regulations and requirements regarding grant and/or contract administration. Becomes familiar with regulations involving research safety, animal subjects and human subjects. Alerts supervisor to potential higher‑risk compliance issues including research safety, animal subjects and human subjects. Miscellaneous Performs other duties as assigned. Minimum Qualifications Successful completion of a full 4‑year course of study in an accredited college or university leading to a bachelor's or higher degree; or appropriate combination of education and experience. 1 year financial or administrative support experience in a research environment or other relevant experience. Minimum Competencies Organization, time management, detail oriented Multi‑tasking, communication Preferred Competencies Action oriented - willing or likely to take practical action to deal with a problem or situation. Coachability - receptive to feedback, willing to learn, embracing continuous improvement. Collaboration - facilitates open and effective communication, cooperation and teamwork within and outside of one's own team. Collegiality - helpful, respectful, approachable; builds strong working relationships and a positive work environment. Initiative - exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems. Meets deadlines - displays consistency and success in adhering to deadlines. Multi‑tasking - demonstrates ability to work on multiple projects simultaneously. Organization - plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail. Target hiring range for this position is between $56,780 and $73,200 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Benefits At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical, sick and parental leave; tuition benefits for the employee and dependents; pre‑tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at to learn more. Work-Life And Wellness Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more. Professional Growth & Development Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more. Equal Opportunity Employer Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern’s non‑discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. #J-18808-Ljbffr