Position Details
Bi-Lingual Liaison and Office Assistant Apply
Job Description
Job Description
Lapeer plastic injection molding company specializing in components, emblems, ornamentations, decorative trims and other plastic components is seeking an Experienced Bi-Lingual Office Assistant to join their team. 1st Shift, Monday-Friday, 8AM-5PM, $18-20 per hour based upon experience. All candidates must have previous experience in Office Assistant/Clerical positions, must be Bi-Lingual in English and Spanish. All candidates must submit a complete, up-to-date resume to be considered.
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GENERAL SUMMARY:
Responsible to function as Hispanic Liaison and Office Assistant
PRINCIPLE DUTIES, RESPONSIBILITIES AND ESSENTIAL ELEMENTS OF THE JOB:
- Keep the Front Lobby and desk neat and organized, stocked with needed forms and paperwork
- Answer and transfer phone calls in a professional manner
- Maintain a professional demeanor and Greet visitors and issue visitor badges and / or key cards
- Provide visitors with directions upon arrival
- Responsible for Mail sorting– incoming both & outgoing
- Handle all Hispanic interactions, phone, front window, faxes and texts
- Check voice mail and fax system daily
- Check emails and requests daily
- Track employee’s attendance (adding points, falling off points, doctor’s notes).
- Create attendance write ups for employees and track them until completed
- Track employee’s FMLA.
- Attend the window for visitors and applicants.
- Recruiting for Hispanic applicants
- Conduct interview for Hispanic team members.
- Conduct Spanish Orientation
- Create folders and packages for Orientation
- Complete I-9 forms for new candidates.
- Complete and file new personnel files.
- Assist Hispanic employees with ADP and log in questions
- Assist Hispanic employees with any questions they might have and be the liaison between them and the different departments
- Track referrals program
- Distribute supplies between departments
- Organize and keep the supply room stocked.
- Do weekly inventory of supplies
- Assist the Human resources department in anything they might need.
- Scan invoices daily and file them.
- Communicate and answer all Spanish text questions in the human resources cellphone.
- Schedule and distribute invitations for safety meetings
- Keep all meeting rooms clean and organized
- Set up monthly meetings for “Themed day” and create flyers.
- Create flyers and hard copy announcements as needed.
- Organize special events and order the food. Be part of the “party planning team”.
- Pick up food for training and audits, when need it.
- Track Immigration information for employees and meet with them to notify them about upcoming expiration.
- Filing paperwork in personnel files, removing terminated employee files
- KPI’S
- Translate documents and work instructions from English to Spanish
- Assist HR with translation services for Hispanic employees. (terminations, evaluations, disciplinary actions)
- Distribute score cards quarterly
- Assist purchasing and accounting as needed with filing and delegated tasks
- Other Duties as designated by management
EDUCATION / SKILLS / EXPERIENCE:
High School Diploma
- 2 to 3 years’ experience in a professional office setting
- Professional and businesslike demeanor
- Computer literate, proficient in Excel, PowerPoint, Word and Outlook
- QAD proficient plus
- Effective communication and organizational skills
- Able to always maintain confidentiality
- Operate multi line phone system, fax and copy machines
Why work for Qualified Staffing?
We offer a fantastic benefits package to all of our employees. This includes healthcare, vacation/holiday pay, and 401K! In fact, these are the same benefits that we offer our corporate employees!
Applying for one job with Qualified Staffing is like applying for hundreds of jobs all at once!
We respond to every job applicant within 24- 48 hours.
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