We are looking for a bilingual Administrative Assistant fluent in both English and Spanish to join our team in Guilderland, New York. This Temp-to-Permanent position offers an opportunity to showcase your organizational, administrative, and communication skills in a dynamic office environment. The role requires a proactive approach to managing daily tasks and ensuring smooth operations.

Responsibilities:

• Perform accurate data entry and maintain organized digital filing systems.

• Scan and process documents efficiently while assisting with light banking tasks, such as check cashing.

• Support timekeeping and invoicing processes to ensure timely and precise records.

• Coordinate with internal teams and external partners to facilitate seamless communication and project execution.

• Organize meetings, schedules, and appointments to optimize workflow.

• Utilize Microsoft Office Suite, including Excel, Outlook, and SharePoint, for administrative tasks and reporting.

• Manage payment processing and handle QuickBooks-related tasks as required.

• Leverage bilingual skills in English and Spanish to communicate effectively with diverse clients and team members.

• Conduct receptionist duties, such as greeting visitors and managing phone calls.

• Ensure adherence to organizational processes and maintain a high level of attention to detail in all tasks.

• Fluency in both Spanish and English is essential for effective communication.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and SharePoint.
• Familiarity with QuickBooks, Zoom, and general office software.
• Strong organizational skills and meticulous attention to detail.
• Ability to work independently while managing multiple tasks efficiently.
• Previous experience in administrative assistance or office management.
• Excellent timekeeping and document management capabilities.
• Strong interpersonal skills to collaborate with team members and external partners.