TriMark Marlinn, 6100 W 73rd St, Bedford Park, Illinois, United States of America Job Description Posted Tuesday, February 3, 2026 at 6:00 AM TriMark USA is the country’s largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company. Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values: Integrity, Customer Service, Accountability, Respect, and Excellence. For more information, please visit: Why you’ll love it here! Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance 401k • Community Service Day Spotlight Awards National Sales Excellence Awards CFSP Prep Certification Program POSITION SUMMARY: The Contracts & Billing Administrator reports to the Senior Manager, Contracts & Billing Located in Bedford Park, IL Full-Time In Office The Contracts & Billing Administrator supports the efficient execution of contracts, billing, and administrative processes. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Experience with Vendor Management Systems (VMS) and Navision is highly preferred. Contract Administration Manage and organize contract documents and records to ensure accuracy and completeness. Review contract terms and conditions, identifying key requirements. Conduct contract reviews, consult with legal, and assist with customer negotiations. Coordinate Certificates of Insurance (COI) – new, copies, revisions, and renewals. Complete required forms for the Sales Department and handle prequalifications (new, annual, financial, and departmental requests). Maintain OCIP/CCIP registration and monthly reporting. Manage Bid Bonds and P&P Bonds (Tinubu requests, issuance, follow-up, and documentation). Process certificate and license applications and renewals. Billing and Reporting Execute billing processes and prepare AIA Billings (G702/G703) via Textura, GCPay, Procore, and Vertical. Perform AIA job reconciliations with Project Coordinators and Project Managers. Manage lien waivers for billing, vendor, and payment. Prepare month-end reports for bonds and retention. Maintain AIA Billing, Bond, and Retainage reports using Marlinn Daily Tracker and Smartsheet. Track and update change orders as required. Data and Systems Management Maintain and analyze contract and billing data in Navision and related systems. Update and manage BIM360/ACC Cloud documentation. Support CPS Procurement and financial reporting. Assist with the Energy Rebate Program. Manage Dayforce Clock Codes. Payroll and Compliance Process Certified Payroll/Prevailing Wage/IC134 (MN) reporting (IDOL, LCP Tracker, OCIP). Maintain Wage Rate Sheets and ensure compliance with reporting requirements. Collaboration and Communication Communicate effectively with internal teams and external partners regarding contract and billing matters. Collaborate across departments to resolve issues promptly. Prepare and distribute a Weekly Job Report. Process Improvement Identify and recommend process improvements to enhance department efficiency. Participate in initiatives to improve workflow and reporting accuracy. Qualifications 3+ years of experience in contracts or billing administration, or equivalent military/practical experience. Experience with Vendor Management Systems (VMS) and Navision preferred. Proficiency in Microsoft Office (Excel, Word, Outlook). Experience in the foodservice equipment and supplies industry a plus. Ability to pass a background check post-offer acceptance. Skills and Competencies Strong organizational and time management skills. High attention to detail and accuracy. Analytical, process-oriented mindset. Team player with a proactive approach to problem-solving. Adaptable to new technologies and evolving processes. #SHIndeed Pay range and benefit descriptions are provided for general guidance and may vary based on location, qualifications, and internal equity. TriMark’s commitment to diversity, inclusion and belonging is a mission of strengthening our organization and those we serve by uniting diverse backgrounds. We are committed to promoting diversity, inclusion and belonging through sharing, education, and experiences. TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to . 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