Billing CoordinatorHill York seeks a detail-driven and proactive Billing Coordinator to join our dynamic team! In this role, you'll be at the center of our operations, ensuring accurate and timely billing for a variety of service work. You'll work with multiple billing portals and applications, collaborate across departments, and make a direct impact on profitability by identifying opportunities to improve margins and streamline processes. If you thrive in a fast-paced environment, love problem-solving, and take pride in precision, this is your chance to play a key role in delivering exceptional service and driving business success.Essential duties and responsibilities include:Ensuring accuracy on all invoices by validating labor, material, refrigerant, and miscellaneous charges, verifying quoted margins, confirming the correct service order type, and ensuring a purchase order is in place when applicable.Confirming all costs are on the work order prior to billing and ensuring materials show as received in the system.Completing billing within a 48-hour turnaround cycle and monitoring items marked 'ready for bill' to ensure timely processing.Ensuring compliance with all customer-specific billing requirements including invoice formatting, line items, charges, and additional documentation; maintaining an up-to-date record of these requirements.Preparing and submitting daily invoice batches for manager review and posting approved batches timely.Distributing invoices via email, mail, or upload to third-part billing portals; utilizing multiple applications and customer specific systems as required.Acting as liaison between Service Management, Accounts Receivable, and customers to resolve billing disputes quickly and accurately.Collaborating with AR to process credits and assist with account reconciliations.Communicating with technicians regarding material inquiries and billing clarifications to prevent errors.Escalating issues promptly with proper documentation to avoid delays in resolution.Responding to all emails within 2 hours and following up on outstanding items within 48 hours.Maintaining accurate and up-to-date customer information in ERP and billing knowledge databases.Updating and maintaining SOPs and billing documentation to ensure consistency and compliance.Proactively identifying opportunities to bill customers appropriately and improve margins.Identifying and recommending process improvements and efficiencies within the billing workflow.Preparing for departmental meetings with current notes and open items ready for discussion.Serving as backup for other team members as needed.Other duties as assigned.Qualifications include:Ability to work 100% on-site in the office to ensure direct collaboration with service teams and timely resolution of billing issues.Minimum of 1 year of Billing Experience.Prior HVAC knowledge a plus.High school diploma or equivalent.Exceptional attention to detail and commitment to accuracy.Strong initiative and self-motivation, proactively completing tasks without the need for follow-up from management.Ability to work independently while meeting strict deadlines.Strong communication skills for effective interaction with internal teams and external customers.Proficiency in Microsoft Suite (including basic level excel).Equal Opportunity EmployerAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.Affirmative Action PolicyPlease review our Affirmative Action Policy.Notice to Prospective EmployeesNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process it is probably fraudulent.