Billing Specialist

The Contracts & Billing Administrator will play a key role in supporting the efficient execution of contracts and billing processes. Experience with Vendor Management Systems (VMS) and/or JD Edwars is a significant plus for this role. The ideal candidate should possess a strong foundation in contracts and billing procedures, demonstrate excellent organizational skills, and contribute to the overall success of our Contracts & Billing department.ESSENTIAL FUNCTIONS & RESPONSIBILITIES:Contract Administration:Manage and organize contract documents and records, ensuring accuracy and completeness.Review contract terms and conditions, identifying key details and requirements.Billing Process Execution:Execute billing processes, including data entry, invoicing, and documentation.Ensure invoices are prepared in compliance with contractual terms and client requirements.Data Management and Analysis:Maintain and analyze contract and billing data using Navision and other relevant systems.Perform data verification, reconciliation, and generate reports as needed.Vendor Management Systems (VMS):Utilize VMS to facilitate the management of vendor contracts, compliance, and performance.Collaborate with vendors through the VMS to ensure seamless contract administration.Communication and Coordination:Communicate effectively with internal teams and external stakeholders regarding contract and billing matters.Collaborate with cross-functional teams to address inquiries and resolve issues.Process Improvement:Identify opportunities for process improvements within the Contracts & Billing department.Participate in initiatives to enhance overall efficiency and effectiveness.COMPETENCIES:Strong organizational and time management skills.Excellent written and verbal communication skills.Detail-oriented with a commitment to accuracy.Ability to work collaboratively in a team environment.Analytical mindset with the ability to interpret and analyze contract and billing data.Ability to adapt to new processes and technologies.Strong problem-solving skills and a proactive approach to addressing challenges.QUALIFICATIONS & EXPERIENCE:1 – 2 years of relevant experience in Contracts & Billing administration, or equivalent Military or practical experience.Experience with Vendor Management Systems (VMS) and/JDE is preferred.Proficient in Microsoft Office applications.Prior experience in foodservice equipment and supplies desired.Ability to successfully pass a background check post offer acceptance.