Billing Specialist

The ideal candidate will have hands-on construction billing experience, including AIA billing, time and material (TM) billing, work orders, and invoicing. They should be highly organized, detail-oriented, and comfortable managing project billings, coordinating with Project Managers, and maintaining accurate financial documentation. Experience with Spectrum ERP, Textura, and Procore is a plus. A degree is not required if the candidate has the relevant experience.ResponsibilitiesPrepare monthly AIA, time and material (TM), and work order billings for assigned projectsPrepare and process invoices, ensuring accuracy and timely submissionAssist with change orders in the ERP system, verifying project scope and valuesCoordinate with Project Managers on schedules of values, change orders, and monthly progress billingsEnsure lien waivers are collected and processed according to client requirementsMaintain accounts receivable records and follow up on past-due invoices and collectionsReconcile vendor invoices as neededSubmit weekly and monthly billings through external portals such as Textura and ProcoreWork with Project Managers and field Foremen to verify time and material pricingMaintain accurate project files, contracts, change orders, and billing documentationUpdate project information in the ERP system and shared foldersProvide timely billing and financial reports to Project ManagersCollaborate with the Controller and Operations Managers on project accounting tasksBuild and maintain positive relationships with internal teams, clients, and vendorsQualificationsPrevious experience as a Billing Specialist or in a similar role requiredConstruction billing experience required; must be able to work independently without extensive trainingExperience with AIA billing, time and material billing, work orders, and invoicingKnowledge of lien waivers, change orders, and project billing processesExperience with Spectrum ERP preferredExperience with external billing portals such as Textura and Procore is a plusStrong understanding of accounts receivable and collectionsExcellent organizational skills and attention to detailStrong written and verbal communication skillsAbility to work independently and collaborate with Project Managers and accounting teamsPublic notary commission is a plusDegree is not required with relevant experienceComfortable working fully onsite, Monday through Friday, 8:00 AM–5:00 PMCompensation of $70,000–$90,000 annually, depending on experienceEligible for a performance-based bonus after one year of employment, based on company and individual performance