We are representing a client seeking a versatile and detail-oriented Office Manager & Bookkeeper to oversee the day-to-day financial, administrative, and operational functions of a manufacturing facility. The ideal candidate will bring strong bookkeeping skills, organizational expertise, and the ability to support a lean, fast-moving production and sales team. In addition to finance and office management, this role will provide compliance and logistical support to ensure smooth operations and client satisfaction. Key Responsibilities Proficiency with QuickBooks Online required; experience with QuickBooks Desktop is a plus Familiarity with inventory management systems preferable Manage accounts payable/receivable Enter bank and credit card transactions Perform credit card, bank, and loan reconciliations Assist with commission/revenue share tracking for sales partners Prepare internal monthly reports and assist with quarterly and year-end reviews Support CPA with reconciliations, documentation, and audits Office Management & Administrative Support Oversee office supplies, equipment, software subscriptions, and vendor relationships Maintain internal calendars, schedules, and shared files for production and client services Organize and maintain digital and paper records: contracts, production logs, compliance docs Coordinate meetings, plant tours, and internal team communications Assist in onboarding/offboarding employees, contractors, and production staff Operations & Client Support Support project tracking for client copacking runs and ensure deadlines are met Maintain and update client files with production orders, certifications, and labeling compliance Help coordinate email communications, signage/logistics, and production checklists Ensure timely archiving of completed or expired client files HR & Compliance Maintain employee and contractor records, time tracking, and onboarding documents Assist with OSHA, FDA, and USDA compliance documentation and reporting Support safety audits, plant certifications, and vendor qualification processes Qualifications Required: 3+ years’ experience in bookkeeping, office management, or small business operations Strong proficiency with QuickBooks Online and Microsoft Excel Excellent organizational and communication skills Ability to thrive in a fast-paced, detail-driven manufacturing environment Preferred: Experience in manufacturing, food & beverage, or co-packing industries Familiarity with compliance processes (FDA, USDA, OSHA)Understanding of production cost tracking and vendor management In-office work is required, with flexibility in daily hours Monday–Thursday and occasional Friday availability as needed. #J-18808-Ljbffr