Bookkeeper / Payroll Administrator

Position Summary

We are seeking a dependable, detail-oriented Bookkeeper / Payroll Administrator to manage the daily financial and payroll activities of our busy auto body repair business. This position is responsible for maintaining accurate financial records using QuickBooks, processing employee payroll, managing accounts payable and receivable, reconciling bank accounts, and assisting with the overall financial operations of the shop.

The ideal candidate is organized, trustworthy, self-motivated, and comfortable working in a fast-paced automotive repair environment.

Key Responsibilities

Bookkeeping & Accounting

• Maintain accurate financial records using QuickBooks.
• Record daily business transactions, deposits, and expenses.
• Manage accounts payable, including entering vendor invoices and scheduling payments.
• Manage accounts receivable and follow up on outstanding customer and insurance payments.
• Reconcile credit cards, and financial statements monthly.
• Monitor expenses and maintain accurate general ledger entries.
• Prepare monthly financial reports for ownership and management.
• Maintain organized records of invoices, receipts, and financial documents.
• Assist with month-end and year-end closing procedures.

Payroll Administration

• Process biweekly payroll for all employees through external payroll vendor.
• Calculate regular hours, overtime, bonuses, commissions, and other compensation.
• Maintain accurate employee payroll records.
• Handle payroll tax withholdings and deductions.
• Process payroll tax payments and required filings.
• Manage employee timecards and track paid time off.
• Assist with W-2 preparation and year-end payroll reporting.
• Ensure payroll is processed accurately and on schedule.

Auto Body Shop Administration

• Enter and track vendor invoices for parts, paint, materials, and shop supplies.
• Monitor payments received from insurance companies and customers.
• Assist with tracking repair order payments and outstanding balances.
• Maintain accurate records of shop expenses and operating costs.
• Reconcile parts and supply purchases with vendor statements.
• Communicate with insurance companies, vendors, and customers regarding billing and payments.
• Assist management with financial information and reporting as needed.

Qualifications & Skills

• Previous bookkeeping or accounting experience required.
• Proficiency in QuickBooks required.
• Previous payroll processing experience required.
• Knowledge of accounts payable and accounts receivable.
• Strong understanding of basic accounting principles.
• Excellent attention to detail and organizational skills.
• Ability to handle confidential financial and employee information.
• Strong computer skills, including Microsoft Excel and Outlook.
• Excellent communication and problem-solving skills.
• Ability to work independently and meet deadlines.
• Automotive or auto body repair industry experience preferred but not required.

Personal Attributes

The successful candidate will be:

• Honest and trustworthy.
• Highly organized and detail-oriented.
• Dependable and punctual.
• Able to prioritize multiple responsibilities.
• Comfortable working in a team-oriented shop environment.
• Proactive in identifying and resolving accounting discrepancies.