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Building Manager, 10 Park Plaza

  • ... Boston, Massachusetts, United States
  • ... Full time
  • ... Salary: 113913 per year
  • Posted on: Feb 02, 2024       Expires on:

Building Manager, 10 Park Plaza   

JOB TITLE:

Building Manager, 10 Park Plaza

JOB TYPE:

Full-time

JOB LOCATION:

Boston Massachusetts United States

JOB DESCRIPTION:

Position Summary:

The Property Manager is responsible for direct oversight of the State Transportation Building and the engineering team.
The PM will also be overseeing and coordinating all day-to-day on-site management activities and interfacing directly with the tenant representatives.
Specific areas of responsibility include establishing tenant and community relations programs, enforcing the requirements of the Occupancy Agreements, construction plan review and approval process, budget preparation, oversight of all administrative and accounting responsibilities, oversight of accounts payable/vendor invoice processing, oversight of all property services onsite staff, and administration and coordination of all service contracts.
The Property Manager also acts as liaison to The Transportation Childrens Center.
The Property Manager is also responsible for all coordination efforts with TDLLC in accordance with the retail Master Lease and Garage Operating Agreement.

Duties and Responsibilities:

  • Ensure proper care and maintenance of the 1 million Sq.
    Ft.
    building that has a combination of Office, Retail, and Commercial and parking.
  • Supervise day-to-day building operations and maintenance.
  • Meet regularly with the master tenant to discuss ongoing projects, issues, and financials.
  • Oversight of the Chief Engineer and the engineering team, to ensure proper maintenance and repairs are made.
  • Work with the Facility Supervisor to ensure daily work orders/facility issues are triaged and addressed accordingly.
  • Reviews and prioritizes requests for work.
  • Estimates the labor and resources for completion of small projects and work orders.
  • Ensure accurate maintenance records in the Building Engines database.
  • Review construction plans for tenants utilizing the House Doctor to approve or deny proposed construction projects.
  • Supervise and ensure the safety of the grounds/facility during Snow and Ice Operations.
  • Manage and supervise facility specific staff for various building/office requests.
  • Manages assigned facility specific personnel of approx.
    30 which may include Assistant Facility Managers, Electricians, Institutional Maintenance Foremen, Building Maintenance Supervisors, Administrative staff, and contracted vendors providing direct service to the facility.
  • Oversees the education and training of the workers of the establishment on the proper use and care of its equipment and other facilities.
  • Create and send building wide notices for various events.
  • Organize monthly tenant meetings, give the latest building updates and answer any questions.
  • Work with the Finance team to create yearly capital and operating budgets.
  • Manage the buildings Capital and Operating budgets of a combined $14 Mil.
  • Prepare and interpret reports.
  • Solicit work quotes from state approved vendors utilizing the TRD list.
  • Approve various quotes for initial purchase orders or vendor work.
  • Ensures prompt payment to vendors providing services by processing invoices submitted by the contractor.
    Reviews and processes all invoices for payment approval.
  • Solicit and maintain service contracts.
  • Manage the Medeco Key system for the building.
  • Act as a liaison with building security.
  • Available to respond to after-hours facility emergencies.
    This is an Emergency Personnel position; the incumbent is expected to report to duty during Gov.
    declared emergencies.
  • Create EPRS forms for supervised employees.
  • And all other duties as required.

Schedule: Monday-Friday 8:45am-5pm

Preferred Qualifications

  • Minimum 5 years Commercial/Retail/Office Building Management experience.
  • Ability to read and interpret such documents as specifications, blueprints, and contracts, requests for proposals, equipment operation and maintenance plans, etc.
  • Ability to understand, apply and explain the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
  • Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished.
  • Ability to gather information by questioning individuals and examining records and documents.
    - Ability to use Microsoft office software: Word, Excel, and PowerPoint.
  • Ability to determine the proper format and procedure for assembling items of information.
    - Ability to prepare and interpret general reports.
  • Ability to maintain accurate records.
  • Ability to work accurately with names, numbers, codes and/or symbols.
  • Ability to prepare and use charts, graphs, and tables.
  • Ability to perform mathematical calculations using formulas to solve problems.
  • Ability to give written and oral instructions in a precise, understandable manner.
  • Ability to establish and maintain harmonious working relationships with others.
  • Ability to work independently.
  • Ability to exercise sound judgment.
  • Ability to exercise discretion in handling confidential information.
  • Knowledge of the principles and practices of facility management and maintenance.

About MassDOT

The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) takes great pride in connecting the Commonwealths residents and communities.
MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth.
Information about MassDOTs inclusive culture and career opportunities can be found at mass.
gov/massdot-careers.

MassDOTs divisions include: Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit.
Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.


Qualifications

Minimum Entrance Requirements:

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

All job applications must be submitted online through MassCareers to be considered.

Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.

Current MassDOT employees should use their internal MassCareers account to apply.

Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below.

Substitutions:

I.
A certificate in a relevant or related field may be substituted for one (1) year of the required experience.

II.
A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.

III.
A Graduate degree in a related field may be substituted for three (3) years of the required experience.

IV.
A Doctorate degree in a related field may be substituted for four (4) years of the required experience.
  • For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.
    state.
    ma.
    us.
  • For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722.
  • For a disability -related reasonable accommodation or alternative application method, call Diversity Officer, Derrick Mann at 857-368-8541
Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package.
We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer.
Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.
Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements.
We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Official Title: Administrator V
Primary Location: United States-Massachusetts-10 Park Plaza
Job: Administrative Services
Agency: Massachusetts Department of Transportation
Schedule: Full-time
Shift: Day
Job Posting: Feb 1, 2024, 11:00:00 PM
Number of Openings: 1
Salary: 38,067.
12 - 113,913.
06 Yearly
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Derrick Mann - 8573688541
Bargaining Unit: M99-Managers (EXE)
Confidential: No
Potentially Eligible for a Hybrid Work Schedule: Yes

Position Details

POSTED:

Feb 02, 2024

EMPLOYMENT:

Full-time

SALARY:

113913 per year

SNAPRECRUIT ID:

S-1707242534-b27faa8d2b73a526ce775238220100c5

LOCATION:

Massachusetts United States

CITY:

Boston

Job Origin:

jpick2

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Position Summary:

The Property Manager is responsible for direct oversight of the State Transportation Building and the engineering team. The PM will also be overseeing and coordinating all day-to-day on-site management activities and interfacing directly with the tenant representatives. Specific areas of responsibility include establishing tenant and community relations programs, enforcing the requirements of the Occupancy Agreements, construction plan review and approval process, budget preparation, oversight of all administrative and accounting responsibilities, oversight of accounts payable/vendor invoice processing, oversight of all property services onsite staff, and administration and coordination of all service contracts. The Property Manager also acts as liaison to The Transportation Childrens Center. The Property Manager is also responsible for all coordination efforts with TDLLC in accordance with the retail Master Lease and Garage Operating Agreement.

Duties and Responsibilities:

  • Ensure proper care and maintenance of the 1 million Sq. Ft. building that has a combination of Office, Retail, and Commercial and parking.
  • Supervise day-to-day building operations and maintenance.
  • Meet regularly with the master tenant to discuss ongoing projects, issues, and financials.
  • Oversight of the Chief Engineer and the engineering team, to ensure proper maintenance and repairs are made.
  • Work with the Facility Supervisor to ensure daily work orders/facility issues are triaged and addressed accordingly.
  • Reviews and prioritizes requests for work.
  • Estimates the labor and resources for completion of small projects and work orders.
  • Ensure accurate maintenance records in the Building Engines database.
  • Review construction plans for tenants utilizing the House Doctor to approve or deny proposed construction projects.
  • Supervise and ensure the safety of the grounds/facility during Snow and Ice Operations.
  • Manage and supervise facility specific staff for various building/office requests.
  • Manages assigned facility specific personnel of approx. 30 which may include Assistant Facility Managers, Electricians, Institutional Maintenance Foremen, Building Maintenance Supervisors, Administrative staff, and contracted vendors providing direct service to the facility.
  • Oversees the education and training of the workers of the establishment on the proper use and care of its equipment and other facilities.
  • Create and send building wide notices for various events.
  • Organize monthly tenant meetings, give the latest building updates and answer any questions.
  • Work with the Finance team to create yearly capital and operating budgets.
  • Manage the buildings Capital and Operating budgets of a combined $14 Mil.
  • Prepare and interpret reports.
  • Solicit work quotes from state approved vendors utilizing the TRD list.
  • Approve various quotes for initial purchase orders or vendor work.
  • Ensures prompt payment to vendors providing services by processing invoices submitted by the contractor. Reviews and processes all invoices for payment approval.
  • Solicit and maintain service contracts.
  • Manage the Medeco Key system for the building.
  • Act as a liaison with building security.
  • Available to respond to after-hours facility emergencies. This is an Emergency Personnel position; the incumbent is expected to report to duty during Gov. declared emergencies.
  • Create EPRS forms for supervised employees.
  • And all other duties as required.

Schedule: Monday-Friday 8:45am-5pm

Preferred Qualifications

  • Minimum 5 years Commercial/Retail/Office Building Management experience.
  • Ability to read and interpret such documents as specifications, blueprints, and contracts, requests for proposals, equipment operation and maintenance plans, etc.
  • Ability to understand, apply and explain the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
  • Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished.
  • Ability to gather information by questioning individuals and examining records and documents. - Ability to use Microsoft office software: Word, Excel, and PowerPoint.
  • Ability to determine the proper format and procedure for assembling items of information. - Ability to prepare and interpret general reports.
  • Ability to maintain accurate records.
  • Ability to work accurately with names, numbers, codes and/or symbols.
  • Ability to prepare and use charts, graphs, and tables.
  • Ability to perform mathematical calculations using formulas to solve problems.
  • Ability to give written and oral instructions in a precise, understandable manner.
  • Ability to establish and maintain harmonious working relationships with others.
  • Ability to work independently.
  • Ability to exercise sound judgment.
  • Ability to exercise discretion in handling confidential information.
  • Knowledge of the principles and practices of facility management and maintenance.

About MassDOT

The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) takes great pride in connecting the Commonwealths residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOTs inclusive culture and career opportunities can be found at mass.gov/massdot-careers.

MassDOTs divisions include: Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.


Qualifications

Minimum Entrance Requirements:

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

All job applications must be submitted online through MassCareers to be considered.

Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.

Current MassDOT employees should use their internal MassCareers account to apply.

Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below.

Substitutions:

I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.

II. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.

III. A Graduate degree in a related field may be substituted for three (3) years of the required experience.

IV. A Doctorate degree in a related field may be substituted for four (4) years of the required experience.
  • For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.state.ma.us.
  • For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722.
  • For a disability -related reasonable accommodation or alternative application method, call Diversity Officer, Derrick Mann at 857-368-8541
Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Official Title: Administrator V
Primary Location: United States-Massachusetts-10 Park Plaza
Job: Administrative Services
Agency: Massachusetts Department of Transportation
Schedule: Full-time
Shift: Day
Job Posting: Feb 1, 2024, 11:00:00 PM
Number of Openings: 1
Salary: 38,067.12 - 113,913.06 Yearly
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Derrick Mann - 8573688541
Bargaining Unit: M99-Managers (EXE)
Confidential: No
Potentially Eligible for a Hybrid Work Schedule: Yes

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