Job Description: Business Unit/Group: Studio Operations Studio Services
Requisition Number:7994-1
Intended Start Date:ASAP
Contract Duration: 6 Months
Location: Burbank, CA In-Person
Possibility For Extension / Conversion - TBD
Max Hourly Pay Rate: BR
OT Required / Expected - No

What We Do
Warner Bros. Studios Operations, Studio Services team is responsible for the operation, maintenance, and repair of the Warner Bros. Studios Burbank. From utilities and construction, to landscaping and custodial, this department services our entire campus buildings, parking lots, streets and grounds. We support our production clients and corporate employees by providing a well-maintained environment on a historic film and television studio lot.
Project
The individual hired will be supporting projects such as office suite remodels, tour expansion exhibits, building demolition and caf renovations.

Job Responsibilities / Typical Day in the Role

We are seeking an experienced construction project coordinator with estimating experience to provide support to the Projects Director and the Construction Services team. This position requires construction experience and abilities as a planner and facilitator to various teams and multiple projects.

Your Role Accountabilities

Assist Dir., Projects in project start-up, system set ups, timelines, meeting notes, communications for all Studio Services projects as required.
Gather and track estimates from various WBSO trades and/or external vendors as required for assigned projects.
Create slide decks and presentations for each project to present to clients and to share with Executive Management at Bi-Monthly and Quarterly meetings
Assist on-boarding of new vendors with Procurement and Legal departments (requesting COI, Contracts, NDA s, passes, lot/building access, etc.)
Maintaining a wide variety of digital department records including confidential project information and detailed schedules
Assisting with organizing, categorizing and compiling of construction project materials
Arranges outside engineer/vendor support services in coordination with Construction Services team, as needed
Assisting with compliance reporting and tracking
Compiles and updates detailed job update reports for distribution to clients
Tracking of project timelines and milestones, material orders, equipment delivery dates, trade installation schedules, etc.
Compiles and organizes project files, including as-builts, schedules, and budgets
Organizing and maintaining project files, assisting with taking project meeting notes and providing status update and action item notes following meetings.

Must Have Skills / Requirements
3-5 years of experience in construction services, architectural or general contractor firms, construction contractor license a plus.
Experience in project management support to one or more executives in a fast-paced, multi-project environment.
Previous experience doing project coordination
Project organization and presentation skills
Excellent computer proficiency and advanced knowledge of Microsoft Outlook, Word, Excel, PowerPoint, as well as applications such as Zoom, Microsoft Teams and Adobe Suite

Nice to Have Skills / Preferred Requirements
Familiarity with programs such as ProCore, AutoCAD, Bluebeam or Construction Cloud

Soft Skills
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
Ability to work independently and manage one s time.
Ability to keep information organized and confidential.

Education / Certifications
High School diploma
College or trade school specific certification

Interview Process / Next Steps
2 rounds
o Zoom interview with Mary
o In person Vice President, Studio Services and Construction Foreperson

Additional Notes
Additional Sills: