The Business Manager of Washington Christian Academy oversees all financial and business operations of the school, ensuring accurate accounting, strong internal controls, and timely reporting to the administration, Finance Committee, and Board. This role manages budgeting, cash flow, payroll, tuition accounts, financial aid processing, audits, tax filings, banking, insurance, vendor contracts, and human resources, while ensuring full compliance with applicable laws and regulations.

1. Financial

a. Monthly Financial Statements – generate by maintaining a complete accounting system with monthly reconciliations. Ensure proper financial procedures and controls are in place so that all transactions are posted accurately and timely. Post all transactions and make journal entries when needed. Disseminate reports to administration and Finance Committee. Follow up with variances as needed.

b. Cash Receipts – oversee the collection of all receipts.

1. Accounts Receivable – track all parents and their accounts. Set up parent billings with outside vendor (Facts) to ensure payments are collected timely. Follow up with delinquent accounts. Enforce WCA tuition policies with families.

2. Other Receipts – manage funds received directly by the school and deposit and record timely.

c. Accounts Payable – process payments timely and on a regular basis ensuring that each disbursement is properly documented. Interact with vendors if needed.

d. Cash Flow Projections – develop annually and monitor weekly. Revise when needed.

f. Budgeting – compile data and create annual budget for review by administration, Finance Committee and Board. Revise as needed.

g. Audit - Solicit bids for outside auditor to present to Finance Committee. Act as liaison with auditors and WCA. Prepare audit work papers requested by auditors. Ensure 990 is completed and filed after audit.

2. Business

a. Payroll – select outside payroll vendor. Process employee payroll semi-monthly ensuring time paid for is approved either by contract or supervisor. Ensure that taxes are paid and tax reports are filed timely. Oversee employee leave balances.

b. Banking – develop a relationship with at least one local banking institution. Monitor for best rates, terms, customer service, etc.

c. Insurance – solicit bids for insurance broker and policies. Ensure that WCA has the best coverage at the best terms and cost. Act as liaison with insurance company and school, also ensuring any claims or questions are addressed timely.

d. Human Resources – act as HR Manager. Ensure all laws are being followed and personal files are in compliance. Act as liaison with Criminal Justice Information System to track employee background checks. Solicit benefits broker to get the best benefits for the best cost. Revise Employee Handbook annually. Issue employee contracts annually. Respond to applicants for positions.

e. Financial Aid – participate in Financial Aid committee. Process requests from parents in conjunction with the Admission Office. Notify parents of awards.

f. Vendor Contracts – review and approve all contracts and make recommendations for changes, if needed.

g. Taxes – ensures that all required tax filings and returns are made accurately and timely.

h. Prepare and submit required annual filings

1. MD Personal Property Tax Return

2. Other forms requested by governmental and other agencies

3. Other

a. Special Projects – Respond to requests from Head of School to research and provide specific information asked for.

b. Laws and Regulations – Ensure that WCA remains compliant with all laws and regulations. Make changes if laws change.

c. Record Retention - Ensure that all Record Retention Policy is followed for all Business Office documents.

1. Education and Specialized Knowledge: A Bachelor’s Degree in Accounting from an accredited college or university.

2. Experience: At least five years of experience in a responsible financial administrative position of a similar organization (non-profit preferred), including accounting, budgeting, Human Resources and business matters oversight.

3. Skills and Abilities: Good people and organizational skills, flexible, self-starter, able to multi-task. Skilled in technology and specific programs needed to fulfill this position.

4. Other:

· Signed agreement with Articles II and III of the Constitution and/or statement of beliefs of WCA.

· Active member of a church whose teaching is not inconsistent with the statement of beliefs of WCA.