Specifications:

Job Title: Business Operations Assistant

Location: Onsite - Fort Collins, CO

Department: Program Engineering

Job Type: Full Time

Rate: $18-$21 commensurate with experience and expertise

Reports to: Business Operations & Project Manager

Company Introduction:

Ardalyst's primary goal is to deliver cybersecurity and digital transformation solutions that help our clients protect their business and expand their competitive edge. Ardalyst is a combination of the words ardent and catalyst, as we are passionate change agents looking to uplevel our whole industry. By challenging common wisdom, sharing best practices, and looking at problems differently, the Ardalyst team helps educate public and private institutions on how best to mature workforces, processes, and technologies to thrive and succeed in a rapidly changing environment.

Job Summary:

Fit for the Role:

Ardalyst is seeking a motivated and enthusiastic Business Operations Assistant to join our dynamic team. This role offers a unique opportunity to gain hands-on experience in the fast-paced world of Cybersecurity and Digital Transformation while supporting the daily operations of a growing startup. Responsibilities include scheduling and coordination, expense and document processing, ordering supplies, and supporting onboarding and offboarding activities. The position also oversees general office upkeep, mail handling, and internal events, while partnering closely with leadership and executive assistants to manage signatures, meetings, and special projects. This role requires strong organization, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. This position is a chance to build valuable professional skills, work closely with leadership, and learn the day-to-day operations of a growing organization.

Fit for the Culture:

Speak your mind – Collaboration is at the heart of everything we do and our belief in diversity of people supports our goal for diversity in thought. Ardalysts (that's just what we call ourselves) come ready to contribute and find solutions.

Act with independence – If you see a problem that needs solving, give a statement in the form of “I intend to (do this)”, then, get feedback, and carry out a solution.

Do research – When faced with uncertainty, take initiative to consult official documentation and reputable online resources. Summarize your findings and share them with the team to ensure clarity and alignment.

Prototype – The best solution is the fastest, minimally viable solution done against the principles defined for the goal. Create something quick, check in often, and iterate from there.

Focus On Your Strengths – We invest in understanding the strengths and weaknesses of each employee so that you can shine at what YOU do best.

See Yourself Grow – Ardalysts have cited being encouraged to take educated risk, kick-start progress, and advance their skills as one of their favorite things about working at Ardalyst and we're determined to keep it that way.

Bootstrapper – you can create new things, not just manage existing ones. You work well individually and as a team. You don't let fear of failure get in your way and keep trying until you have a breakthrough.

Innovator – once you have something built, you can systematize it, make it repeatable, and iterate on it to create improvement.

Geek – you crave the details, can't stop learning, and love to teach others.

To help understand our culture and operating model, we recommend you read Patrick Lencioni's "The Advantage" and David Marquet's "Turn the Ship Around!"

Potential Duties/Responsibilities:

• Maintain organization of files, records, electronic documents, expenses and the physical office space.
• Coordinate travel arrangements, booking conference rooms and arranging meals.
• Will work closely with Executive Assistant on supporting special projects and strategic initiatives as needed, including AI automation, customer scheduling and company-wide time entry processes.
• Work with Business Operations Manager on onboarding and offboarding tasks.
• Write and document company policies across departments.
• Conduct research on various topics as assigned. Including but not limited to Microsoft usage, CMMC guidelines and how to maximize internal processes.

• Use AI to help automate processes and create AI agents

Requirements:

• Ability to manage time effectively, prioritize tasks and proven ability to meet deadlines.
• Excellent communication skills, both written, oral and timely.
• Self-motivated, highly organized, and detail oriented with the ability to work independently or in a team environment.
• Ability to learn quickly, take initiative and have mindset of automating processes.
• Manage and prioritize multiple projects simultaneously.
• Demonstrate professionalism, reliability and a willingness to learn.
• Prepare status updates and post-project documentation
• Ability to self-study documentation, including compliance and regulatory documentation such as:
  • The CMMC Assessment Guide
  • The CMMC Scoping Guide

Qualifications:

• College degree, or GED with applicable experience.

• Knowledge of Microsoft software.
• Superior attention to detail.
• Aptitude for learning new software and systems.
• Experience in organizational management or related fields.

Benefits:

• 401(k) Retirement Plan?
• Health, Dental, Vision and Life insurance
• Short Term and Long-Term Disability insurance?
• Monetary assistance with training and certifications?
• Flexible Hours

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Occasionally going up and down stairs carrying ~10lbs.

Equal Opportunity Employer

Ardalyst Holdings, LLC and their operating companies are EOEs that empower employees, no matter their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or other protected characteristic—to meet and exceed customer expectations and thrive in a collaborative and dynamic work environment.