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The University of North Dakota is currently not hiring remote employees in the following states: AR, CA, CO, HI, OR, PA, WA, and any country outside of the United States.

Business Operations Coordinator (Athletics)
494300
Grand Forks, North Dakota, United States
Athletics
Athletics
Full-time Staff
Closing on: Feb 15 2024

Salary/Position Classification
$45,000 - $50,132 Annual, Non-Exempt (Eligible for overtime)
40 hours per week
100% Remote Work Availability: No
Hybrid Work Availability: No
Purpose of Position

The purpose of the Business Operations Coordinator position in the Department of Athletics is to provide core business operations functions for the UND Athletic Department and the Ray Richards Golf Course. The services provided will include accounts payable duties, audit & reallocations for all UND purchasing credit card reports and scanning reports to Payment and Procurement Services, Team Travel Report audits and reconciliations, prepare department deposits, assist with maintenance of department spreadsheets/budgets, and other financial administrative duties. Must have commitment to compliance with all NCAA rules and regulations. Must provide support and encouragement and ensure the safety and well-being of the student-athletes.

Duties & Responsibilities
ACCOUNTS PAYABLE DUTIES - Tasks involved in fulfilling the above duties/responsibilities (include description for physical and mental/cognitive demands):
Maintain the highest level of accuracy, consistency, efficiency, and quality control, prepare vouchers, journal entries, and other financial related paperwork for the Department of Athletics & Ray Richards Golf Course.
Review purchasing credit card statements to monitor compliance against NDUS purchasing card policies, including prompt reallocation of all transactions as necessary.
Responsible for timely completion of all department JPMorgan statements.
Review and approve all department Travel and Expense (T&E) reports.
Enter all payables on UND Marketplace/Jaggaer System, including verification & approval of payables.
Advise internal, external, and new users on all UND Procurement & Payment Services policies & procedures.
Responsible for procurement processes when assigned including, but not limited to: *Agreements to General Council for review *Non-standard software and services form *Alternate procurement request form *Purchase requisition *Purchase order
Assist in preparation of University of North Dakota Alumni Association & Foundation (UNDAAF) invoices.
Build positive working relationships with campus departments by being knowledgeable of all applicable policies and procedures for procurement and payment transactions. Responsible for communicating policies/procedures to department while supporting departments responsibility in the payment process.
Process transactions in compliance with UND policies and procedures.
Retain documentation in accordance with UND records retention policies
TEAM TRIP REPORTS - Tasks involved in fulfilling the above duties/responsibilities (include description for physical and mental/cognitive demands):
Audit team trip reports for all sports to ensure completeness and contact coaches/staff & vendors with correcting any discrepancies.
Anticipate & prepare all cash advances for future trips & official visits in a timely fashion.
Deposit advance cash in adherence with UND Department policies.
Upload all completed reports to applicable department drive upon department approval.
Audit team trip credit card reports and maintain monthly spreadsheet.
Communicate daily with coaches & staff members for any issues that may arise.
ASSIST IN MAINTENANCE OF DEPARTMENT SPREADSHEETS/BUDGETS & PREPARE DEPOSITS - Tasks involved in fulfilling the above duties/responsibilities (include description for physical and mental/cognitive demands):
Assist in reconciliation of all monthly department transactions and initiate journal entries for any corrective actions.
Assist Sr. Assistant AD for Business Operations and Sr. Associate AD/CFO with budget issues.
Assist Director of Student-Athlete & Sports Medicine Insurance Services with any data entry services.
Assist General Manager of Ray Richards Golf Course with any data entry services.
Assist in preparation of deposits for athletics department funds, alumni funds, camp funds, sports funds, and Ray Richards Golf Course funds.
Review deposits and verify with financial reports.
Follow all NDUS cash handling policies.
FINANCIAL ADMINISTRATION & OTHER DUTIES - Tasks involved in fulfilling the above duties/responsibilities (include description for physical and mental/cognitive demands):
Act as reference and resource on UND Procurement & Payment Services policies and procedures.
Coordinate and lead training sessions for coaches and staff on policies and procedures, when applicable.
Study & learn UND Human Resources hiring policies to serve as a backup for temporary & student hiring, when assigned.
Other duties as assigned by Sr. Assistant AD for Business Operations and Sr. Associate AD/CFO.
Required Competencies
Excellent customer service skills.
Strong attention to detail.
Strong interpersonal, verbal and written communication skills including active listening and critical thinking.
Requires the ability to work effectively under pressure, manage multiple projects simultaneously, and meet established goals and objectives.
Experience successfully contributing to and working in a team environment.
Ability to take initiative and be self-directed.
Ability to maintain confidentiality with sensitive information.
Minimum Requirements
Associates degree in Business, Accounting, or related field.
Two (2) years work experience in a financial or business support role.
Proficiency with computers and use of Microsoft Excel, Word, and Outlook.
Successful completion of criminal history background check (CHBC).
Valid Drivers License.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications
Experience in processing, reconciling and reporting financial transactions.
Experience with PeopleSoft Finance, HRMS modules, and/or Jaggaer/Marketplace or similar accounts payable system.
Experience working in a collegiate athletic department at the NCAA level.
Experience with UND policies and procedures.
Bachelors Degree.

Please note, all employment postings close at 11:55pm CST.

Position Benefits

Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.

Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

UND also offers an employee tuition waiver and a variety of professional development opportunities.

Find out more about UND's great benefits and perks here!

Find out why Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Need help?

Please email the Human Resources Department at UND.humanresources@UND.edu or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit.

Veterans Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veterans status and disability status as part of the application process. This information will remain confidential and separate from your application.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the universitys policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.