Business Operations Manager - College of Natural and Health Sciences

POSITION TITLE: Business Operations Manager – College of Natural and Health Sciences COMPENSATION RANGE: $68,500 – $75,000 USD per year EMPLOYMENT CLASSIFICATION: Professional Administrative DEPARTMENT: Dean Col Nat & Health Sci Office TARGET HIRE DATE: July 15, 2026 BENEFITS: Health, dental, vision, life and long‑term disability insurance; defined contribution retirement plans; sick leave and other leave options; tuition waiver benefits; undergraduate dependent tuition grants up to 50% in‑state tuition charges for dependents of employees at 0.5 FTE or above. NOTE: Candidates must have valid U.S. work authorization at the time of application; UNC cannot provide H‑1B sponsorship at this time. Applications must be received by 11:59 p.m. (MT) on May 25, 2026. Position Summary The Business Operations Manager (BOM) provides leadership in financial, operational, and administrative functions within the College of Natural and Health Sciences (NHS). The BOM supports the university’s Administrative Service Center model, ensuring timely, efficient services through technology, staff development, and stakeholder relationships. The BOM’s primary responsibilities include strategic budget management and academic data management, such as course schedules, faculty workload, compensation, curriculum, and SharePoint administration. Job Duties Budget Management (approx. 50%) Understand all components of the college operating budget for twenty organizational units. Coordinate preparation of annual operating budgets, forecasts, and multi‑year projections for the college and university. Consult with deans and unit leaders to create line‑item budgets and analyze relationships to revenue and expenditures. Track commitments, evaluate and manage internal and external funding sources (state, academic course fee, foundation gifts/grants, indirect cost return, grant buyout return, self‑supporting, agency funds). Calculate indirect cost and grant buyout returns for distribution within academic units and/or to faculty. Develop methods to track course fees and allocate indirect cost or grant buyout returns within units, establishing activity codes as appropriate. Investigate, monitor, advise, and recommend solutions for budgetary problems and procedures. Compile data to produce reports for college leadership on budget status. Prepare and submit budget revisions and corrections, project expenses, and financial feasibility for hiring proposals. Request Banner Finance security access and approve Insight security access for faculty and staff; manage approval queues for college funds. Complete year‑end budget review and analysis. Assist with fiscal policy development within the division/college. Coordinate with accounting specialists on purchasing and travel requests, appropriate account and program codes, and journal entries. Coordinate with HR specialists on faculty and staff position requests, salary analyses, labor distributions, unit leader stipends, and adjunct/additional contracts. Course Schedule Management and Curriculum Support (approx. 15%) Understand university course scheduling processes and provide expertise on course schedule data. Manage course schedules, develop timelines and procedures, ensuring accurate and compliant data entry. Create, maintain, and modify the master course schedule. Analyze unit schedules for compliance with state and university policies. Track and implement enrollment management recommendations and decisions. Track and update course override data to ensure credit hours are assigned to appropriate units. Evaluate and process requests to add individuals to Canvas shells per LMS policy. Compile scheduled and special reports for analysis of course scheduling data. Monitor requests for pre‑assigned classroom spaces, ensuring pedagogical, technological, equipment, or disability‑related requirements. Approve or acknowledge room scheduling requests for specialized areas in Gunter and Ross Halls. Coordinate with Office of Institutional Research & Effectiveness to deploy course evaluation surveys for faculty and program evaluation. Understand university curriculum approval process and provide expertise on the Curriculum Strategy app. Provide curriculum development support to faculty and serve on the College Curriculum Committee. Faculty Load and Compensation Management (approx. 20%) Create and generate workload spreadsheets for unit leaders to allocate faculty workload/overload and request adjunct payroll contracts. Analyze and verify workload and overload data to ensure alignment with university and college policies; resolve discrepancies with unit leaders and dean. Enter and track faculty workload data, overload payroll assignments, and adjunct payroll assignments in Banner FLAC. Coordinate with HR specialists to resolve FLAC processing discrepancies. Consult with unit leaders to resolve issues when faculty workload data and instructor assignments on the course schedule do not match; update instructor assignments as needed. Analyze historical data and recommend faculty workloads to college leadership. Coordinate and track faculty overload approval process with dean review/approval. Verify faculty workload and overloads using historical enrollment data and recommend adjustments to college leadership. Staff Supervision (approx. 15%) Provide leadership and oversight to Accounting & Post‑Grant Award Specialists and Budget & Data Specialist. Conduct regular one‑on‑one meetings with staff for guidance, professional development, and performance feedback. Ensure staff responsibilities align with college needs for accounting, budget, grant buyout, purchasing, travel, and faculty workload activities. Address personnel concerns, conduct evaluations, and maintain accountability for goals and expectations. Minimum Qualifications Education: Bachelor’s degree required. Substitution: Additional appropriate experience will substitute for the degree requirement on a year‑for‑year basis. Experience: Minimum of five years of progressively responsible, related experience, ideally in higher education. Substitution: Additional appropriate education will substitute for required experience on a year‑for‑year basis. Preferred Qualifications Financial & Operational Expertise : Strong experience in budget development, financial analysis, resource management, and the ability to perform complex detailed administrative and financial work with accuracy. Data & Analytical Skills : Strong organizational, problem‑solving, and analytical skills and the ability to analyze data, solve problems, and translate findings into actionable recommendations. Systems & Technical Proficiency : Thorough knowledge of modern office methods and practices; mastery of Microsoft Office 365 and other university applications (e.g., Banner, Insight, Canvas). Organizational & Policy Acumen : Experience working in complex environments and ability to interpret and apply policies and procedures effectively. Leadership & Collaboration : Strong interpersonal and communication skills; demonstrated ability to supervise and develop staff; commitment to fostering an inclusive, collaborative work environment. Higher Education Experience : Experience with higher education and familiarity with university systems, including Banner, Insight, Canvas. Benefits Health, dental, vision, life and long‑term disability insurance; defined contribution retirement plans; sick leave and other leave options; tuition waiver benefits; undergraduate dependent tuition grants up to 50% in‑state tuition charges for dependents of employees at 0.5 FTE or above. EEO Statement The University of Northern Colorado offers an educational and working environment that provides equal opportunity to all members of the UNC community. In accordance with federal and state law, UNC prohibits unlawful discrimination, including harassment, based on race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. UNC also prohibits discrimination based on gender identity and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure UNC’s compliance with this policy. ADA Accommodations The University of Northern Colorado is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to the Office of Human Resources. Background Check Background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one month of hire. Clery Act In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations. #J-18808-Ljbffr