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Job Summary:

OFE resides in the Office of the Dean in the School of Medicine (SOM) on the University of Colorado Anschutz Medical Campus. The OFE team is growing and includes the Office for Faculty Affairs, the Office for Faculty Development, the Office for Faculty Relations, and the School of Medicines Faculty Work & Culture Optimization Collaborative for well-being.

Key Responsibilities:

• Collaboratively manages financial operations across OFE, including for the Office for Faculty Affairs, the Office for Faculty Development, the Office for Faculty Relations, the School of Medicines Faculty Work & Culture Optimization Collaborative for well-being, and other associated budgets and fiscal operations.
• Coordinates and manages ongoing fiscal activities, including but not limited to financial planning, modeling and reporting, purchasing, procurement, and contract management.
• Collaboratively negotiates and drafts internal/external contracts, MOUs, and other documents and facilitates the review, signature processes, and/or approvals appropriate to the document and within CU/SOM systems.
• Compiles, reviews, and prepares financial information; assesses whether revenues and expenses are within budget; investigates discrepancies; and ensures fiscal policy compliance and accurate financial management and reporting.
• Analyzes fiscal viability, sustainability, and trends to inform budget and business decisions for existing and new initiatives under development.
• Tracks and manages OFEs fiscal year budget, collaborates on developing the annual budget for each office, and participates in evaluating various budget proposals and related fiscal planning initiatives.
• Supports the implementation of financial and strategic plans.
• Identifies opportunities to reduce costs and time demands and streamline processes.
• Develops and implements business processes and changes in alignment with program, project, and OFE needs, best practices, and legal and CU/SOM policy and process requirements.
• Completes other duties as assigned.

• In partnership with HR and the Office for Faculty Affairs, confidentially manages, coordinates, and administers ongoing and annual faculty and staff processes, personnel actions, data, and files for OFE.
• Coordinates and administers recruitment, hiring, and related documentation.
• Coordinates personnel onboarding, including working with facilities, IT/technology, and other administrative units.
• Administers staff and faculty leaves.
• Supports employee planning, events, and activities.
• Collaboratively manages and fosters team and other calendars for office efficiencies.
• Analyzes and reports on diverse fiscal and personnel data.
• Appropriately applies actions by CU/SOM policies, processes, and data management requirements.
• Identifies opportunities to streamline personnel processes for OFE.
• Develops and implements administrative processes in alignment with program, project, and OFE needs, best practices, and legal and CU/SOM policy and process requirements.
• Serves on hiring and other committees as assigned.
• Completes other duties as assigned.

• Directly supervises OFE Events Coordinator (supporting all OFE offices).
• Mentors, trains, and/or supports a diverse employee team and employee development/performance needs in the project, program, and event management and across academic, business, and administrative service areas (for direct and non-direct reports).
• Completes other duties as assigned.

• Provides responsive, inclusive, welcoming, and professional customer service to faculty/staff and diverse SOM stakeholders.
• Works effectively across CU/SOM areas, including with HR, finance, procurement, legal, compliance, grants, contracts, IT, communications, marketing, and other CU/SOM staff and stakeholders on diverse operational activities and needs for OFE.
• Develops and manages standard operating procedures and efficient processes for OFE and continuously evaluates and assesses opportunities to improve business, operational, and administrative efficiencies.
• Professionally represents and advocates for OFE needs and goals within assigned duties and responsibilities.
• Confidentially and with professional discretion, skillfully navigates and manages staff/faculty data and information, leadership direction, change, conflict, and organizational politics.
• Supports general and varied office administration needs, coordination, and communications, and manages/supports programs, projects, new initiatives, development and training, and outcomes and metric monitoring/reporting (at varying degrees of complexity).
• Uses modern technology and software with skill, efficiency, and appropriate, and continues to advance knowledge and skills in this area to be practical and current, protect/manage data, and support diverse technology users across OFE.
• Learns, follows, and consistently and accurately applies CU/SOM processes, policies, and data management requirements to all aspects of responsibilities.
• Completes other duties as assigned.

This description is a summary only and describes the general level of work to be performed; it is not intended to be all-inclusive. The duties of this position are evolving as the new unit grows and develops and may change from time to time and/or based on business needs. We reserve the right to add, modify or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Work Location:

Hybrid The office is located on the Anschutz Medical Campus in Aurora, Colorado. Alternative work schedules and remote work, up to 2 days a week, can be approved in accordance with campus policy.

Why Join Us:

The Offices for the Faculty Experience (OFE) is a newly established unit within the Office of the Dean in the School of Medicine, residing on the University of Colorado Anschutz Medical Campus. This unit includes the Office for Faculty Relations (OFR), the Office for Faculty Development (OFD), the Office for Faculty Affairs (OFA), and the School of Medicines Faculty Work & Culture Optimization Collaborative for well-being.

OFE works with and collaborates across all SOM departments and the Office of the Dean, including with the Office of Clinical Affairs, Office of Research, Office of Medical Education, and Office of Business Affairs. OFE serves as a central point of contact for faculty within the School of Medicine, through the schools six (6) Basic Science Departments, 18 Clinical Science Departments, and 12 Centers and Institutes. Nearly 5000 faculty, as well as part-time and volunteer clinical faculty, are represented and supported by the processes, services and initiatives administered and led by the OFE team.

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education , and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals, UCHealth University of Colorado Hospital and Childrens Hospital Colorado, that treat more than two million adult and pediatric patients each year.

Innovative, interconnected, and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care, and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off vacation, sick, holidays, and more. To see what benefits are available, please visit:

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Five professional references including name, address, phone number (mobile number if appropriate), and email address

Preferred: at least 3 references internal to CU/SOM

4. Optional: Example(s) of work product(s) showcasing your financial, business, operational and/or administrative skills (e.g. a budget or report you prepared, an email or memo you prepared in response to a business challenge, a solution you built for a business/process need)

Applications are accepted electronically ONLY at www.cu.edu/cu-careers.

Questions should be directed to Zoe Lynn in the Offices for the Faculty Experience (in the SOM Deans Office), at zoe.lynn@cuanschutz.edu.

Screening of Applications Begins:

Screening begins February 22, 2024 and continues until the position is filled. For best consideration, apply by February 22, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

$70,551 to $89,741.

The above salary range (or hiring range) represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation unless it is non-exempt.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator:

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To achieve that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.