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CDPS Onboarding Coordinator

  • ... Lakewood, Colorado, United States
  • ... Full time
  • ... Salary: 77448 per year
  • Posted on: Mar 12, 2024       Expires on: Apr 26, 2024

CDPS Onboarding Coordinator   

JOB TITLE:

CDPS Onboarding Coordinator

JOB TYPE:

Full-time

JOB LOCATION:

Lakewood Colorado United States

JOB DESCRIPTION:

Full job description

Department Information

An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

While the full salary range for this position is listed, employees are normally hired towards the lower end of the range.

Positions with the Department of Public Safety, Executive Director's Office are hybrid, requiring a minimum of two days in the office.
More time onsite may be required depending on business needs and the nature of the position.

Our Mission -
Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.
Our Vision - Creating safer and more resilient communities across Colorado.
Our Core Values Unity, Honor, Service

CDPS commits to cultivating an equitable, diverse, and inclusive work environment.
We ensure that we recruit, retain, and promote engaged employees.
Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative.
Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace.
CDPS is an equal opportunity employer.
See our EEOD Utilization Report (2020)


Why Do I Love My Job at CDPS


At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self.
We model a culture of collaboration, support and growth to our employees.
Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!


Careers with a purpose:

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!
We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.
Youll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.


Unmatched Benefits:

We highly value work life balance and offer excellent work-life programs, training, and professional development opportunities!

Did you know that only 15% of employers offer a defined contribution plan? State employees participate in PERA retirement, which offers unmatched retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus 401K and 457 plans.

The Employee Assistance Program (C-SEAP) is available in every region of the state.
It is our effort to support the well-being of employees and the workplace.
EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.


CDPS provides generous time off including 11 paid holidays plus vacation, sick leave, and 4 wellness days per year.

Medical and dental options are available for permanent employees and their dependents.
We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

Description of Job

About the Work Unit

The Colorado Department of Public Safety (CDPS) Human Resources office provides human resources services to the general public, applicants, managers, and employees of CDPS.
Consultation services include benefit administration, time and leave management, compensation consultation, employee relations, exam development, HR policy development, job analysis, job evaluation and classification, organizational development, new employee orientation and onboarding, performance management, interpretation of CDPS HR policy, state personnel rules, state and federal employment laws, progressive discipline, records management, recruitment, responding to grievances, appeals, reorganization matters, retention, selection and selection appeals, settlement advice, strategic planning and overall HR guidance to CDPS managers, supervisors, and employees.

About the Job

This position initiates, tracks and finalizes all onboarding and background screening tasks for department new hires.


Work environment

Hybrid position, requiring a minimum of two days in the office.
More time onsite may be required depending on business needs and the nature of the position.

Monday- Friday, typical business hours: 8:30 am-4:30 pm.


Key Responsibilities:
  • Coordinates and manages background and onboarding processes.
  • Works with pre-employment screening vendors on any operational changes, maintains record of contracts, updates guidance documents.
  • Administers referrals for drug and alcohol screening and physical exams.
  • Provides guidance to appointing authorities on best practices in reference checking.
  • Selects appropriate clearance process and sets up appointments, issues referrals and processes applicants through steps.
  • Follows up with candidates and hiring managers on different stages of background and onboarding steps and sends timely reminders.
  • Creates touch points at specific stages of onboarding.
  • Stores hiring documents adequately and timely.
  • Completes I-9 verification.
  • Creates I-9 verification cased in the E-Verify system.
  • Participates in recruiting events.
  • Processes, verifies, and maintains personnel related actions and documentation.
    Upload, retrieve and archive personnel files.
  • Educates job applicants and employees on personnel policies, and procedures.
  • Gather personnel records from other departments or employees.
    Compiles and prepare reports and documents pertaining to personnel activities.
  • Examine employee files to answer inquiries and provide information for personnel actions.
    Searches employee files to obtain information.
  • Issues documentation or identification to customers or employees.
    Prepares badges, and identification cards, and perform other security-related duties.
  • Ensure personnel action forms are submitted correctly, completely, and within established timeframes to enable payroll to process correctly each month.
  • Applies uniform position control practices department wide.
  • Position participates in professional development, training and process improvement opportunities, department orientation and events.
    Performs other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

NOTE: To be considered for this position, you must meet one of the following options for consideration.

MINIMUM QUALIFICATIONS


Three (3) years of technical or clerical experience supporting individual or a team.

OR

Three years of higher education from an accredited college or university.

REQUIRED CORE COMPETENCIES
  • Great attention to detail;
  • Strong critical thinking;
  • Superior customer service skills;
  • Strong organization skills;
  • Ability to work under stress and to meet tight deadlines;
  • Excellent communication skills;
  • Proficient with Office Suite software, Google Suite to include Google docs, Gmail, Google forms and Excel;
  • Continuous learning, growth and process improvement mindset.
PREFERRED/NOT REQUIRED
Prior State of Colorado experience supporting HR and/or compliance teams.

Completion of HR related coursework preferred.

SHRM informed certification highly preferred.


CONDITIONS OF EMPLOYMENT

Requires successful completion of a background investigation that includes a polygraph exam, reference checks and fingerprint based criminal history search.

Must be Colorado resident at the time of application.


APPEAL RIGHTS
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process.
The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.
colorado.
gov/spb.
A standard appeal form is available at: www.
colorado.
gov/spb.
If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203.
Fax: 303-866-5038.
Phone: 303-866-3300.
The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

EQUITY, DIVERSITY AND INCLUSION:
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.
The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.
Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ARE YOU IN NEED OF AN ACCOMODATION?
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals.
As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Please direct questions and requests for reasonable accommodations to cdps_hr@state.
co.
us.

NOTIFICATIONS

All correspondence regarding your status in the selection/examination process will be via email.
Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position.
We highly recommend that you set up your email to accept messages from \"state.
co.
us\" and \"info@governmentjobs.
com\" addresses.
It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION
  • Applications are considered complete and accurate at the time of submission.
    Therefore, additional information may not be solicited or accepted after your application has been received.
  • All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement.
    Candidates who meet the minimum qualifications may proceed to the next step.
    Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
  • Skill based assessment and a comparative analysis that will include an application review and scoring by a panel of subject matter experts may be used in the selection process for this vacancy.
  • Interviews are tentatively scheduled for end of March 2024.

Position Details

POSTED:

Mar 12, 2024

EMPLOYMENT:

Full-time

SALARY:

77448 per year

SNAPRECRUIT ID:

S-1710393822-6c66cf9b0431c42536ffaf1393b47b62

LOCATION:

Colorado United States

CITY:

Lakewood

Job Origin:

jpick2

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Full job description

Department Information

An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

While the full salary range for this position is listed, employees are normally hired towards the lower end of the range.

Positions with the Department of Public Safety, Executive Director's Office are hybrid, requiring a minimum of two days in the office. More time onsite may be required depending on business needs and the nature of the position.

Our Mission -
Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.
Our Vision - Creating safer and more resilient communities across Colorado.
Our Core Values Unity, Honor, Service

CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace. CDPS is an equal opportunity employer. See our EEOD Utilization Report (2020)


Why Do I Love My Job at CDPS


At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!


Careers with a purpose:

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!
We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.
Youll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.


Unmatched Benefits:

We highly value work life balance and offer excellent work-life programs, training, and professional development opportunities!

Did you know that only 15% of employers offer a defined contribution plan? State employees participate in PERA retirement, which offers unmatched retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus 401K and 457 plans.

The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.


CDPS provides generous time off including 11 paid holidays plus vacation, sick leave, and 4 wellness days per year.

Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

Description of Job

About the Work Unit

The Colorado Department of Public Safety (CDPS) Human Resources office provides human resources services to the general public, applicants, managers, and employees of CDPS. Consultation services include benefit administration, time and leave management, compensation consultation, employee relations, exam development, HR policy development, job analysis, job evaluation and classification, organizational development, new employee orientation and onboarding, performance management, interpretation of CDPS HR policy, state personnel rules, state and federal employment laws, progressive discipline, records management, recruitment, responding to grievances, appeals, reorganization matters, retention, selection and selection appeals, settlement advice, strategic planning and overall HR guidance to CDPS managers, supervisors, and employees.
About the Job

This position initiates, tracks and finalizes all onboarding and background screening tasks for department new hires.

Work environment

Hybrid position, requiring a minimum of two days in the office. More time onsite may be required depending on business needs and the nature of the position.
Monday- Friday, typical business hours: 8:30 am-4:30 pm.

Key Responsibilities:
  • Coordinates and manages background and onboarding processes.
  • Works with pre-employment screening vendors on any operational changes, maintains record of contracts, updates guidance documents.
  • Administers referrals for drug and alcohol screening and physical exams.
  • Provides guidance to appointing authorities on best practices in reference checking.
  • Selects appropriate clearance process and sets up appointments, issues referrals and processes applicants through steps.
  • Follows up with candidates and hiring managers on different stages of background and onboarding steps and sends timely reminders.
  • Creates touch points at specific stages of onboarding.
  • Stores hiring documents adequately and timely.
  • Completes I-9 verification.
  • Creates I-9 verification cased in the E-Verify system.
  • Participates in recruiting events.
  • Processes, verifies, and maintains personnel related actions and documentation. Upload, retrieve and archive personnel files.
  • Educates job applicants and employees on personnel policies, and procedures.
  • Gather personnel records from other departments or employees. Compiles and prepare reports and documents pertaining to personnel activities.
  • Examine employee files to answer inquiries and provide information for personnel actions. Searches employee files to obtain information.
  • Issues documentation or identification to customers or employees. Prepares badges, and identification cards, and perform other security-related duties.
  • Ensure personnel action forms are submitted correctly, completely, and within established timeframes to enable payroll to process correctly each month.
  • Applies uniform position control practices department wide.
  • Position participates in professional development, training and process improvement opportunities, department orientation and events. Performs other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

NOTE: To be considered for this position, you must meet one of the following options for consideration.

MINIMUM QUALIFICATIONS


Three (3) years of technical or clerical experience supporting individual or a team.

OR

Three years of higher education from an accredited college or university.

REQUIRED CORE COMPETENCIES
  • Great attention to detail;
  • Strong critical thinking;
  • Superior customer service skills;
  • Strong organization skills;
  • Ability to work under stress and to meet tight deadlines;
  • Excellent communication skills;
  • Proficient with Office Suite software, Google Suite to include Google docs, Gmail, Google forms and Excel;
  • Continuous learning, growth and process improvement mindset.
PREFERRED/NOT REQUIRED
Prior State of Colorado experience supporting HR and/or compliance teams.
Completion of HR related coursework preferred.
SHRM informed certification highly preferred.

CONDITIONS OF EMPLOYMENT

Requires successful completion of a background investigation that includes a polygraph exam, reference checks and fingerprint based criminal history search.
Must be Colorado resident at the time of application.

APPEAL RIGHTS
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

EQUITY, DIVERSITY AND INCLUSION:
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ARE YOU IN NEED OF AN ACCOMODATION?
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Please direct questions and requests for reasonable accommodations to cdps_hr@state.co.us.

NOTIFICATIONS

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from \"state.co.us\" and \"info@governmentjobs.com\" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION
  • Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.
  • All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
  • Skill based assessment and a comparative analysis that will include an application review and scoring by a panel of subject matter experts may be used in the selection process for this vacancy.
  • Interviews are tentatively scheduled for end of March 2024.

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