Find Center for Community Engagement Admin Analyst Job in Pomona, Capellen | Snaprecruit

Type of Appointment: Full-Time, Probationary

Collective Bargaining Unit: California State University Employees Union Unit 9

Job Classification: Administrative Analyst/ Specialist

Anticipated Hiring Amount: $3,897 - $4,831 per month

Work Hours: Monday Friday 8:00 am-5:00 pm

THE DEPARTMENT

The Center for Community Engagement (CCE) is a support unit within the Office of Academic Innovation, Division of Academic Affairs, The CCE coordinates four programs: Community Engaged-Learning, Academic. Internships, Cooperative Education, Civic Engagement, & Volunteer Service. The CCE advances Cal Poly Pomona's educational mission to cultivate student success \\\"through a diverse culture of experiential learning, discovery, and innovation\\\" by curating opportunities for students to engage in experiential learning, discovery, and innovation. Specifically, the CCE's mission is to develop a culture of meaningful engagement in the spirit of \\\"learn by doing\\\" through sustainable partnerships between community and industry and the university, faculty, staff, and students. It provides the university and community with various resources and support, including class and community presentations, training workshops, conferences, one-on-one assistance, mini-grants, and a resource library.

DUTIES AND RESPONSIBILITIES

Under the Lead Coordinator's general direction, coordinate the CCE's administrative functions, including supporting all CCE staff.

• Provide CCE training, planning, coordinating, and leading policies and procedures, including personnel, fiscal affairs, program management, and executive support.
• Providing administrative operations and maintaining a welcoming and professional office environment.
• Supervising the opening and closing of the office according to public hours and obtaining professional staff coverage when the incumbent has pre-approved absence.
• Fostering positive working relationships with campus and community partners regarding administrative duties undertaken on behalf of the unit:
• Coordinate purchase processes and requests;
• Develop, coordinate, and maintain processes for travel scheduling and reimbursement;
• Develop and maintain all scheduling processes for the CCE Lead Coordinator and Faculty Associate, CCE staff, including processes for room reservations.

• Coordinate processes for comprehensive filing for the Lead Coordinator and CCE staff.
• Cross-train on CCE programs - Service Learning, Academic Internships, Cooperative Education, Civic Engagement, and Volunteer Service - and associated platforms such as BroncoSERV, Kronos, etc., to support when needed.
• Provide administrative support/guidance to the CCE faculty advisory board committee and special assignments.
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with students, faculty, staff, and external partners.
• Personnel Liaison - Collaborate with the CCE Lead Coordinator to investigate operational, staffing, programming, and administrative needs, both present and future.
• Develop, coordinate, and maintain personnel processes and transactions, including payroll, hiring procedures, and documentation.
• Draft, edit, and track all CCE student personnel documents, including position descriptions, recruitment and hiring, separation, retirement, and other appointment changes, and provide recommendations to Lead Coordinator;

• Identify any student personnel and funding conflicts and make recommendations to the Lead Coordinator to resolve them.
• Manage onboarding processes for new CCE staff.
• Provide backup coverage to the front desk that may vary depending on staffing and staff absences, ensuring coverage is scheduled during peak office hours.
• Make recommendations to the Lead Coordinator for budget allocations and participate in the planning and development of CCE programmatic goals.

Budget Management

• Develop and maintain, in conjunction with the Lead Coordinator, administrative systems related to budgetary and fiscal management for a campus unit, including systems for budget analysis and accounting;
• Advise the lead coordinator on all budget matters and award community-engaged learning stipends for faculty and CCE service partners.
• Interpret budget policies and make recommendations to the Lead Coordinator.
• Maintain Fiscal Management/checks and balances for all CCE accounts.
• Prepare annual budget requests, mid-year financial status reports, and all other mandatory reports.
• Perform research and recommend solutions to any budgetary problems that may arise and ensure the effectiveness of those solutions.
• Reconcile and track department procurement and car purchases and expense reports; and
• Prepare and track fiscal memos, purchase orders, payment requests, expense reports, etc.

• Provide ongoing support and guidance to CCE staff with budget responsibility.
• Maintain and enhance the CCE engaged learning social media presence main webpages, update social media presence with current information, forms, articles, workshop calendar, signature civic engagement and/or volunteer service opportunities, graphics, and links to national partner websites.
• Correspond with program stakeholders as appropriate. Oversee filing, databases, and records; oversee documentation for accurate and concise reports and documents; develop and maintain CCE Sharepoint database files and generate reports as necessary.
• Coordinate the main section of the CCE website in collaboration with CPP staff along with CPP technical support advisors.
• Contribute to the CCE Newsletter, Annual Report, and other publications as necessary and assist the Lead Coordinator and other CCE staff members on the Center's programs, events, and projects.

QUALIFICATIONS

• Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS two (2) years of related experience.
• Working knowledge of, and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations; thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty; working knowledge of operational and fiscal analysis and techniques; ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Skill in research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations; expertise in investigating and analyzing problems with a broad administrative impact and implications; ability to anticipate problems and address them proactively; demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form; ability to train others on new skills and procedures and provide lead work direction.

Preferred Qualifications

• Two years of progressively responsible experience involving fiscal analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Previous experience with event planning and/or coordination. Progressively responsible campus departmental social media account management experience preferred.
• Previous experience working with faculty preferred.
• Additional knowledge of the software (not mentioned above) is desirable but not required, e.g., Adobe, Concur, Campus Labs, Mailchimp, Hootsuite, and/or other software.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check).

The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.

In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for.

For more information, go to https://calstate.policystat.com/policy/13813878/latest/.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a \\\"mandated reporter\\\" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona's Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.

CSU Classification

This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx. The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx. The classification salary range for this position according to the respective skill level is minimum $3,515 and maximum $6,791 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml.

EEO

Cal Poly Pomona is an Equal Opportunity Employer. The University subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf.

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices web page.