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Requisition No: 821334

Agency: Department of Transportation

Working Title: CLERK - 55006867

Pay Plan: Career Service

Position Number: 55006867

Salary: $29,932.79 - $38,736.56

Posting Closing Date: 02/09/2024

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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

701 / Intermodal Systems Development

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Mara DeJess

CONTACT EMAIL ADDRESS: maria.dejesus@dot.state.fl.us

ANTICIPATED BI-WEEKLY HIRING SALARY: $1,354.43

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportations Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportations Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

POSITION DESCRIPTION: Assists the Administrative Assistant II, Intermodal Systems Development Administrators, and staff: Processes travel documentation for authorization and reimbursements in accordance with the states policies and procedures. Processes public records request within a timely manner as required by law. Serves as back up to the Unit Property Custodian to update and maintain the Property Management Reporting System. Processes surplus items as required within the unit in accordance with the districts policies and procedures.

Answers and routes telephone calls, takes messages, and answers general questions. Greets guests and directs them to the appropriate personnel. Schedules meetings and processes office documentation, as necessary. Operates a variety of standard office equipment such as fax, copiers, scanners, and computers. Prepares, organizes, and distributes materials including mail, supplies, and other office equipment.

Assist with Geographic Information Systems (GIS) data entry for the Division.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of office procedures and practices; Knowledge of budget management and/or procurement of goods and services; Knowledge of records and files management; Knowledge of GIS platforms and must be able to perform data entry as required; Skilled in reading, understanding and applying applicable rules, regulations, policies and procedures; Skilled in using correct spelling, grammar and punctuation; Skilled in planning, organizing and coordinating work assignments; Skilled in listening to and understanding the needs of both internal and external customers; Skilled in independent planning, coordinating, completing and tracking the status of assignments; Skilled in following oral and written instructions; Ability to communicate effectively orally and in writing; Ability to establish and maintain effective working relationships with others; Ability to collect information/data and review for accuracy and completeness; Ability to use office equipment, Microsoft software applications, and databases.

MINIMUM QUALIFICATIONS: A high school diploma or its equivalent and prior experience in an office environment.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.