Purpose

Support the Center Director and clinic team with the administrative, scheduling, and operational tasks that allow therapists and leaders to focus on what matters most — care and culture.

Key Responsibilities

• Manage staff schedules, attendance, and call-outs to keep the clinic running smoothly.
• Track timesheets, non-billable hours, and RBT compliance documentation.
• Maintain clinic records, inventory, and health/safety standards.
• Support billing and insurance documentation organization.
• Coordinate trainings, meetings, and events, ensuring calendars, materials, and communications are always up to date.
• Assist with family communication — calls, reminders, and schedule updates.
• Oversee clinic supplies and inventory, ensuring the environment is stocked, organized, and welcoming.
• Provide behind-the-scenes support for staff morale initiatives like Mental Monday, Whimsical Wednesday, and Thankful Thursday!
• Be MedAide trained and assist with medication administration when needed.
• Support emergency readiness, documentation, and compliance updates.

Expected Outcomes

• Clinic administration is consistent, reliable, and proactive.
• Staff and directors can focus on therapy and leadership.
• Families receive timely, professional communication.
• The clinic remains stocked, organized, sanitized, and compliant.

Requirements

What We’re Looking For

• A detail-oriented multitasker with strong communication and organizational skills.
• Someone who thrives in a fast-paced, team-centered environment.
• A self-starter who takes initiative and enjoys supporting both staff and families.
• Experience in administrative, educational, or healthcare settings preferred.
• MedAide trained or willing to become certified to assist with medication administration.

Benefits

Why You’ll Love It

At our center, we believe work should be rewarding, supportive, and fun. Here’s what makes our team special:

Professional Benefits

• Health Insurance – 60% covered from day one; 100% after one year
• Dental & Vision – Low-cost options with or without medical coverage
• Career Growth – Opportunities to grow into leadership and administrative roles
• Merit Raises – Every 6 months with continuous, satisfactory performance
• Bonusly Rewards – Earn and give recognition points that convert to cash
• Paid Time Off (PTO) – Because rest and balance matter
• Tuition Reimbursement – Support for your Master’s Degree in ABA

Community & Culture

• Company-Wide Events – Celebrate with us at our Winter Gala and Spring Picnic
• Clinic-Based Celebrations – Enjoy local team bonding events like our Fall Festival
• Special Guest Visits – Surprise and delight with visits from:
• Music Coordinator for fun, interactive sessions
• Story Time with our very own clinic mascot
• The Gym Bus for movement and play
• The Bubble Bus for outdoor sensory fun
• Chef Bananas and other engaging guests throughout the year

Joining our team means being part of a mission-driven, supportive, and lively environment, where your work makes a real difference for children, families, and colleagues alike.