Pay rate: BR/hr
Job Description

Position Title:POET Project CoordinatorDepartment:POETReports To:Manager, POET Clinical Education & TrainingLocation:Sunnyvale, California

Joining Intuitive Surgical means joining a team dedicated to using technology to benefit patients by improving surgical efficacy and decreasing surgical invasiveness, with patient safety as our highest priority.

Position Overview:

The POET Project Coordinator supports the success of the POET team through project management, program, events, and technical support. The ideal candidate is highly organized, proactive, and skilled at facilitating communication and tracking progress in a dynamic environment.

Key Responsibilities:

Project Coordination:



Collaborate with POET Managers to ensure project timelines are met

Coordinate and track status of project plans with POET Managers or Course Leads

Assist with updating and syncing project documents (e.g., Box folders, Smartsheet)

Schedule meetings, provide meeting minutes and recordings, and follow up on action items across cross-functional groups

Coordinate updates to weekly status and metrics reports

Create reports from various sources (e.g., Qualtrics, Zoom)



Program, Project, and Event Support:

Schedule and communicate with attendees and SME s

Produce and distribute course certificates

Track attendance across POET pillars (Clinical, Process, Technical, and Ops)

Support facilities, catering, and IT needs

Prepare for training, including room set-up and shipping

Provide general operational support



Technical Support:

Manage content, files, and technology for program activities

Support eLearning scheduling and logistics

Maintain communication with learners and leaders





Minimum Qualifications:

Minimum 2 years of experience in project management or event coordination

Exceptional verbal and written communication skills

Proficiency with Microsoft Office Suite (Excel and PowerPoint) and Smartsheet

Strong organizational skills and ability to prioritize competing tasks

Proactive problem-solver with keen attention to detail



Working Conditions:

Onsite presence minimum 3 days per week

Maximum of 40 hours per week

Ability to lift up to 50 pounds

This position requires up to 25% travel to facilitate training sessions at Intuitive sites globally