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Congregational Administrator

  • ... Coralville, Iowa, United States
  • ... Full time
  • ... Salary: 25 per hour
  • Posted on: Feb 29, 2024       Expires on: Apr 14, 2024

Congregational Administrator   

JOB TITLE:

Congregational Administrator

JOB TYPE:

Full-time

JOB LOCATION:

Coralville Iowa United States

JOB DESCRIPTION:

Full job description

The Unitarian Universalist Society (UUS), welcoming, spiritually-diverse home, seeks a Congregational Administrator for our vibrant, engaged congregation of about 300 adult members and about 75 children and youth.
The Congregational Administrator is the senior staff member responsible for congregational administration and managing day-to-day operations in collaboration with the minister, other staff, and volunteer teams.
Core areas of responsibility include office management, assisting with bookkeeping and human resources, managing facilities use and upkeep, and supporting technology use and maintenance.
UUS is looking for candidates who can help us maintain a well-running, caring congregation in our beautiful new church home in Coralville.

Work Schedule: 30 hours per week to be scheduled 4-5 days Sunday - Friday.
Time will be split between regular office hours, occasionally working from home if desired, and occasional evening or weekend meetings and trainings.
Hours to be coordinated with the minister.

Our initial review of applications will begin March 20, so applicants are encouraged to submit their materials by March 19; applications submitted later may be accepted.
Please send a letter of interest, resume, and any other supporting materials to minister@uusic.
org.

Starting salary range $35,880 - $39,000 annually ($23 - $25 hourly).
Benefits include paid time off, holidays, and sick leave; a professional expenses budget; and the ability to enroll in UUA benefits plan including health with subsidy or to apply that subsidy to the incremental cost of enrollment in another qualified group health plan, dental, vision, long-term disability, and retirement.
This is a 3/4 time position.

Essential Functions

  • Develop and implement procedures pertaining to general office and facilities administration.
    Maintain a working and well-supplied office and facilities.
    Maintain organized and comprehensive recordkeeping.
    Oversee the calendar and serve as the first point of contact for UUS.
    Provide general administrative support for all staff, teams, and committees.
    (average 16-18 hours/week)
  • Support bookkeeping processes for UUS.
    Receive and acknowledge contributions, process expense requests, and work with bookkeeper to maintain accurate records and financial statements.
    Assist with the budgeting process, annual stewardship campaign, and other fundraising or funds-related activities.
    (average 4-5 hours/week)
  • Support the Minister and Personnel Committee to implement human resource policies and procedures for UUS staff.
    Onboard new employees, track and administer benefits and PTO, process payroll, and assist with the exit process for outgoing staff.
    Maintain accurate employee and payroll records.
    Assist staff and congregational search teams in the hiring processes.
    Provide annual documentation of benefits to all staff.
    (average 1-2 hours/week)
  • With volunteer support, provide general IT support for the staff and congregation, develop procedures, implement upgrades, and maintain working AV and multiplatform equipment for the UUS facilities.
    Lead the volunteer AV Team: recruit new members, supervise and schedule volunteer shifts, and assist directly with worship service sound or streaming as necessary.
    (average 2 hours/week)
  • Supervise and coordinate with the Facilities Coordinator and Building and Grounds Teams to oversee the upkeep and maintenance of the facilities and grounds.
    Coordinate communications with vendors and contractors for regular and as-needed maintenance.
    Supervise and provide support for Rentals Coordinator, help collaborate with other staff to publicize rentals and enhance community partnerships through rentals.
    (average 2 hours/week)
  • Supervise the Communications and Outreach Coordinator to coordinate congregational publications, regular and special congregational communications, and management of the website.
    (average 1 hour/week)
  • Serve as a general resource for operational issues.
    Communicate and collaborate regularly with staff, the Board of Trustees, and the various UUS teams and committees to support the planning and implementation of programs, to resolve issues, and to keep everyone informed.
    Assist with developing, publishing, and implementing policies and procedures.
    Perform other duties as assigned.
    (average 2 hours/week)

Education and Experience

  • General knowledge of office, administrative, and financial functions needed to support congregational business functions, employees, and volunteers.
    Experience supervising and directing support staff or volunteers desired.
  • Strong writing, speaking, and other communication skills.
  • Working understanding of the financial, human resources, and benefits administration functions of a business or congregation, including reporting requirements.
  • Competent in using Microsoft Office Suite and Google Workspace word-processing, spreadsheet, and slides software.
    Competent in or able to learn Zoom, Dropbox, Realm church database, QuickBooks Online, other administrative programs, and basic image and video editing software.
    Familiarity with database management desired.
  • Ability to work both independently and under the direction of others.
    Experience working in a collaborative staff setting and/or with a Board desired.
  • Strong interpersonal skills including personal warmth, approachability, effective listening, and compassion.
  • Strong organizational skills.
    Able to prioritize and perform multiple tasks under time deadlines; can anticipate and adjust for problems.
    Able to work flexibly and self-teach new skills in order to resolve new issues.
  • Bachelors degree in administration, business, or similar; or equivalent experience and education.

Core Competencies

  • Mission Ownership: Demonstrates understanding and full support of the mission, vision, values and beliefs of UUS.
    Work professionally and in accordance with Unitarian Universalist Principles, the Societys Mission and Vision statements, and the Societys Policies and Bylaws.
  • Compassion and Care: Maintains high standards of confidentiality and discretion.
    Serves as a welcoming first point of contact for UUS; displays patience and calmness under pressure when assisting congregants or visitors under stress.
    Responds with empathy to the life circumstances of others; demonstrates appropriate and boundaried expressions of care.
  • Technical Skills: Acquires and demonstrates the technical skills required to proficiently do the essential functions of the position.
    Understands which skills are lacking, seeks to develop those skills, and learns from mistakes.
    Provides the information people need to know to do their work well; helps people understand the information and its relevance to the task at hand; is timely and transparent in the sharing of information.
  • Interpersonal Skills: Demonstrates the ability to work with others and a participatory style for achieving goals.
    Engages in thoughtful listening; holds others accountable in a spirit of love.
    Demonstrates the ability to be self-motivated and to take initiative, as well as work in a staff team and take direction from others.
    Productively engages and resolves interpersonal conflict; overcomes personal bias to hear the ideas and concerns of another; can describe the perspective of another, even when they disagree.
    Able to accept constructive criticism.
    Interacts positively with visitors, members, church leadership, staff, and others.
  • Communication Skills: Is able to deliver a message clearly in a variety of settings; demonstrates communication styles appropriate to the situation at hand; adjusts the message, without losing the essence of the message, depending upon the circumstances and the listener.
    Able to write clearly and succinctly, to use computer programs relevant to the position (Word, Excel, PowerPoint, Google Docs, Realm, QuickBooks, web-based materials).
    Able to provide communications in a timely manner.
  • Management Skills: Manages work time well without overworking; marshals resources (people, funding, materials) to get projects completed on time and successfully.
    Can use organizational and communication skills to provide project management support for projects shared by various staff, Board, and volunteer teams; comfortable delegating and coordinating work among support staff and volunteers.
    Keeps accurate records and a functional filing system, as well as successfully managing an annual budget.
  • Anti-Racism/Anti-Oppression Awareness and Skills: Knowing that this work is always in-progress, develops and maintains awareness of equity and inclusion; can apply a lens of power and privilege to issues that arise in their work with the congregation; demonstrates accountable engagement with diverse spiritual traditions and communities; ensures that processes and practices are adaptable to different needs, abilities, and ways of working, seeking support for this as appropriate.
    Practices personal stress reduction and spiritual growth work.

About Our Congregation

UUSs mission statement is: We are a welcoming spiritually diverse home.
We act on our values to honor the Earth, advocate for racial and social justice, foster deep connections and embrace the ongoing quest for meaning.

Our members are deeply committed to UUS and to one another.
We exhibit a strong culture of social justice action, liberal thinking, radical hospitality and sustainability efforts that is reflected in our members activities in the congregation and in the greater community.
We are diverse and pluralistic regarding our philosophical and theological beliefs and committed to inquiry and to learning from one another.

We trace our origins back to the founding of a small Universalist congregation in 1841 in Iowa City.
In 1888 Iowa Citys Unitarian and Universalist churches merged.
In 2015 we purchased eight acres of land in neighboring Coralville and moved to an awe-inspiring new green sanctuary in 2017.
We have about 300 adult members and about 75 children and youth.

Job Type: Part-time

Pay: $23.
00 - $25.
00 per hour

Expected hours: 30 per week

Benefits:

  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Professional development assistance
  • Retirement plan
  • Vision insurance

Schedule:

  • Day shift

People with a criminal record are encouraged to apply

Ability to Relocate:

  • Coralville, IA 52241: Relocate before starting work (Required)

Work Location: In person

Position Details

POSTED:

Feb 29, 2024

EMPLOYMENT:

Full-time

SALARY:

25 per year

SNAPRECRUIT ID:

S-1709840634-a0cb0cb090e5e67fb153682a05c07c6e

LOCATION:

Iowa United States

CITY:

Coralville

Job Origin:

jpick2

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Full job description

The Unitarian Universalist Society (UUS), welcoming, spiritually-diverse home, seeks a Congregational Administrator for our vibrant, engaged congregation of about 300 adult members and about 75 children and youth. The Congregational Administrator is the senior staff member responsible for congregational administration and managing day-to-day operations in collaboration with the minister, other staff, and volunteer teams. Core areas of responsibility include office management, assisting with bookkeeping and human resources, managing facilities use and upkeep, and supporting technology use and maintenance. UUS is looking for candidates who can help us maintain a well-running, caring congregation in our beautiful new church home in Coralville.

Work Schedule: 30 hours per week to be scheduled 4-5 days Sunday - Friday. Time will be split between regular office hours, occasionally working from home if desired, and occasional evening or weekend meetings and trainings. Hours to be coordinated with the minister.

Our initial review of applications will begin March 20, so applicants are encouraged to submit their materials by March 19; applications submitted later may be accepted. Please send a letter of interest, resume, and any other supporting materials to minister@uusic.org.

Starting salary range $35,880 - $39,000 annually ($23 - $25 hourly). Benefits include paid time off, holidays, and sick leave; a professional expenses budget; and the ability to enroll in UUA benefits plan including health with subsidy or to apply that subsidy to the incremental cost of enrollment in another qualified group health plan, dental, vision, long-term disability, and retirement. This is a 3/4 time position.

Essential Functions

  • Develop and implement procedures pertaining to general office and facilities administration. Maintain a working and well-supplied office and facilities. Maintain organized and comprehensive recordkeeping. Oversee the calendar and serve as the first point of contact for UUS. Provide general administrative support for all staff, teams, and committees. (average 16-18 hours/week)
  • Support bookkeeping processes for UUS. Receive and acknowledge contributions, process expense requests, and work with bookkeeper to maintain accurate records and financial statements. Assist with the budgeting process, annual stewardship campaign, and other fundraising or funds-related activities. (average 4-5 hours/week)
  • Support the Minister and Personnel Committee to implement human resource policies and procedures for UUS staff. Onboard new employees, track and administer benefits and PTO, process payroll, and assist with the exit process for outgoing staff. Maintain accurate employee and payroll records. Assist staff and congregational search teams in the hiring processes. Provide annual documentation of benefits to all staff. (average 1-2 hours/week)
  • With volunteer support, provide general IT support for the staff and congregation, develop procedures, implement upgrades, and maintain working AV and multiplatform equipment for the UUS facilities. Lead the volunteer AV Team: recruit new members, supervise and schedule volunteer shifts, and assist directly with worship service sound or streaming as necessary. (average 2 hours/week)
  • Supervise and coordinate with the Facilities Coordinator and Building and Grounds Teams to oversee the upkeep and maintenance of the facilities and grounds. Coordinate communications with vendors and contractors for regular and as-needed maintenance. Supervise and provide support for Rentals Coordinator, help collaborate with other staff to publicize rentals and enhance community partnerships through rentals. (average 2 hours/week)
  • Supervise the Communications and Outreach Coordinator to coordinate congregational publications, regular and special congregational communications, and management of the website. (average 1 hour/week)
  • Serve as a general resource for operational issues. Communicate and collaborate regularly with staff, the Board of Trustees, and the various UUS teams and committees to support the planning and implementation of programs, to resolve issues, and to keep everyone informed. Assist with developing, publishing, and implementing policies and procedures. Perform other duties as assigned. (average 2 hours/week)

Education and Experience

  • General knowledge of office, administrative, and financial functions needed to support congregational business functions, employees, and volunteers. Experience supervising and directing support staff or volunteers desired.
  • Strong writing, speaking, and other communication skills.
  • Working understanding of the financial, human resources, and benefits administration functions of a business or congregation, including reporting requirements.
  • Competent in using Microsoft Office Suite and Google Workspace word-processing, spreadsheet, and slides software. Competent in or able to learn Zoom, Dropbox, Realm church database, QuickBooks Online, other administrative programs, and basic image and video editing software. Familiarity with database management desired.
  • Ability to work both independently and under the direction of others. Experience working in a collaborative staff setting and/or with a Board desired.
  • Strong interpersonal skills including personal warmth, approachability, effective listening, and compassion.
  • Strong organizational skills. Able to prioritize and perform multiple tasks under time deadlines; can anticipate and adjust for problems. Able to work flexibly and self-teach new skills in order to resolve new issues.
  • Bachelors degree in administration, business, or similar; or equivalent experience and education.

Core Competencies

  • Mission Ownership: Demonstrates understanding and full support of the mission, vision, values and beliefs of UUS. Work professionally and in accordance with Unitarian Universalist Principles, the Societys Mission and Vision statements, and the Societys Policies and Bylaws.
  • Compassion and Care: Maintains high standards of confidentiality and discretion. Serves as a welcoming first point of contact for UUS; displays patience and calmness under pressure when assisting congregants or visitors under stress. Responds with empathy to the life circumstances of others; demonstrates appropriate and boundaried expressions of care.
  • Technical Skills: Acquires and demonstrates the technical skills required to proficiently do the essential functions of the position. Understands which skills are lacking, seeks to develop those skills, and learns from mistakes. Provides the information people need to know to do their work well; helps people understand the information and its relevance to the task at hand; is timely and transparent in the sharing of information.
  • Interpersonal Skills: Demonstrates the ability to work with others and a participatory style for achieving goals. Engages in thoughtful listening; holds others accountable in a spirit of love. Demonstrates the ability to be self-motivated and to take initiative, as well as work in a staff team and take direction from others. Productively engages and resolves interpersonal conflict; overcomes personal bias to hear the ideas and concerns of another; can describe the perspective of another, even when they disagree. Able to accept constructive criticism. Interacts positively with visitors, members, church leadership, staff, and others.
  • Communication Skills: Is able to deliver a message clearly in a variety of settings; demonstrates communication styles appropriate to the situation at hand; adjusts the message, without losing the essence of the message, depending upon the circumstances and the listener. Able to write clearly and succinctly, to use computer programs relevant to the position (Word, Excel, PowerPoint, Google Docs, Realm, QuickBooks, web-based materials). Able to provide communications in a timely manner.
  • Management Skills: Manages work time well without overworking; marshals resources (people, funding, materials) to get projects completed on time and successfully. Can use organizational and communication skills to provide project management support for projects shared by various staff, Board, and volunteer teams; comfortable delegating and coordinating work among support staff and volunteers. Keeps accurate records and a functional filing system, as well as successfully managing an annual budget.
  • Anti-Racism/Anti-Oppression Awareness and Skills: Knowing that this work is always in-progress, develops and maintains awareness of equity and inclusion; can apply a lens of power and privilege to issues that arise in their work with the congregation; demonstrates accountable engagement with diverse spiritual traditions and communities; ensures that processes and practices are adaptable to different needs, abilities, and ways of working, seeking support for this as appropriate.Practices personal stress reduction and spiritual growth work.

About Our Congregation

UUSs mission statement is: We are a welcoming spiritually diverse home. We act on our values to honor the Earth, advocate for racial and social justice, foster deep connections and embrace the ongoing quest for meaning.

Our members are deeply committed to UUS and to one another. We exhibit a strong culture of social justice action, liberal thinking, radical hospitality and sustainability efforts that is reflected in our members activities in the congregation and in the greater community. We are diverse and pluralistic regarding our philosophical and theological beliefs and committed to inquiry and to learning from one another.

We trace our origins back to the founding of a small Universalist congregation in 1841 in Iowa City. In 1888 Iowa Citys Unitarian and Universalist churches merged. In 2015 we purchased eight acres of land in neighboring Coralville and moved to an awe-inspiring new green sanctuary in 2017. We have about 300 adult members and about 75 children and youth.

Job Type: Part-time

Pay: $23.00 - $25.00 per hour

Expected hours: 30 per week

Benefits:

  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Professional development assistance
  • Retirement plan
  • Vision insurance

Schedule:

  • Day shift

People with a criminal record are encouraged to apply

Ability to Relocate:

  • Coralville, IA 52241: Relocate before starting work (Required)

Work Location: In person

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