Who We Are

OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S.

With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year. OWL Services’ companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo’s Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program.

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The Role:

OWL Services is ready to add a Construction Administrator to our team. We are looking for a highly motivated, self starter who can work independently as well as in a fast- paced environment. The Construction Administrator will be tasked to assist the Construction Manager in leading, managing and coordinating the construction and installation of petroleum equipment. This position will be onsite 5 days/week out of our branch in Mechanicsburg, PA.

Essential Job Functions:

• Documentation Management: Preparing, filing, and organizing project documents, including contracts, submittals, RFIs (Requests for Information), change orders, and daily construction reports.
• Financial Administration: Reviewing invoices, managing subcontractor payments, processing monthly draws, and tracking budgets.
• Project Scheduling & Planning: Coordinating schedules, tracking project milestones, and assisting with pre-construction activities such as assembling bid packages.
• Communication & Coordination: Acting as a liaison between clients, contractors, subcontractors, and vendors to ensure compliance with design plans and building codes.

Requirements:

• Documentation Management: Preparing, filing, and organizing project documents, including contracts, submittals, RFIs (Requests for Information), change orders, and daily construction reports.
• Financial Administration: Reviewing invoices, managing subcontractor payments, processing monthly draws, and tracking budgets.
• Project Scheduling & Planning: Coordinating schedules, tracking project milestones, and assisting with pre-construction activities such as assembling bid packages.
• Communication & Coordination: Acting as a liaison between clients, contractors, subcontractors, and vendors to ensure compliance with design plans and building codes.
• Permitting & Compliance: Obtaining required municipal permits and ensuring all documentation meets regulatory requirements.
• Minimum high school diploma or equivalent
• Strong communication skills

Compensation and Benefits

• 10 Paid Holidays
• Flexible Time Off
• 401(k) Company Match
• Health, Dental, and Vision Insurance
• HSA and FSA
• Disability & Occupational Accident Insurance
• Company-Paid Life Insurance Policy
• Employee Assistance Program (EAP)
• World-class paid training program for you to learn the skills for long term career success.