Construction Administrator

Job Title:Preconstruction Estimating Department AdministratorEmployment Type:Full TimeCompensation:$50,000–$70,000 annuallyBenefits:Medical & Dental Insurance401(k) PlanPaid Time Off: 10 days after the first year6 Paid Major Holidays per YearLimited relocation expense assistance availablePosition Overview:As a key member of our growing team, the Preconstruction Estimating Department Administrator supports departmental excellence from the ground up. This dynamic role encompasses preconstruction support, estimating, project coordination, business development assistance, and document management. The ideal candidate is detail-oriented, technically savvy, and thrives in a collaborative environment where quality, accuracy, and client relationships are top priorities.Key Responsibilities:Assist Preconstruction Managers with information gathering, process setup, and completion of estimating tasksSupport and participate in preconstruction training, scheduling, and team performanceHelp develop and execute strategies for business growth, new client engagement, and marketing effortsBuild and maintain positive relationships with new and existing clients, architects, engineers, and consultantsGather, organize, and assemble project documents, drawings, plans, and specifications for estimating and biddingPrepare and deliver thorough and accurate project proposals, bids, and presentationsDevelop clear and concise scopes of work for subcontractor bids; vet and prequalify subcontractors and vendorsMaintain and update the company subcontractor databaseParticipate in competitive bidding, budgeting, cost forecasting, and contract negotiationsAnalyze project risk factors; help prepare comprehensive takeoffs and bid documentsAcquire a working knowledge of company estimating software, digital takeoff tools, and document control proceduresOrganize and maintain accurate estimating records and proposal filesSupport the transition from preconstruction to construction phasesContribute to the creation of marketing materials and support canvassing for potential projectsCoordinate bid proposal submissions and ensure all documentation is complete and timelyServe as liaison for bid bonds, insurance requests, and other project documentationEnsure document control throughout the bidding and estimating processQualifications:Associate’s degree (minimum) in Building Construction Technology, Construction Management, Civil Engineering, Architecture, or related fieldDemonstrated ability to read and interpret construction plans and specificationsExceptional oral, written, and digital communication skillsAbility to organize workload, prioritize tasks, and meet project deadlinesStrong customer service focus and interpersonal skills for effective teamworkHigh degree of professionalism, accountability, and composure under pressureMathematical accuracy and attention to detail in quantity takeoffs and estimationsMastery of Microsoft Word and Excel (required); proficiency with Microsoft ProjectExperience with digital takeoff solutions (such as Stack or similar) is preferredExperience in the construction industry or marketing/communications is a plusTech-savvy; able to adapt quickly to new software and digital toolsSelf-starter who works well independently with minimal supervisionAdditional Information:Mental and visual acuity required for analyzing figures and data using a computerSome travel required to visit clients and/or assess project sitesLimited relocation expenses considered for the right candidate