Construction Project Assistant

Project / Construction Administrative SupportJob Description:Location: Greater Chicago Area, IL – North/Northwest SuburbsSchedule: Monday–Friday, 7:00 AM–3:30 PMWork Type: 100% onsiteStart Date: As soon as possibleThe OpportunityA well-established construction firm is seeking a highly organized, proactive Project / Construction Administrative Support professional to join its team. This is a hands-on, onsite position supporting an active construction project and working closely with the Project Manager, ownership, subcontractors, vendors, and other project stakeholders.This role is ideal for someone who enjoys being at the center of a busy operation, keeping projects organized, following up on important details, and helping a Project Manager stay ahead of deadlines and day-to-day needs. Previous construction experience is preferred, but the firm is open to a capable, technically inclined candidate who is eager to learn the industry.The position will initially be based at an active jobsite in the northern Chicago suburbs, with the expectation of transitioning to another nearby project upon completion.Key ResponsibilitiesMaintain daily project logs and track subcontractor and trade hours onsiteDocument meetings, project activities, notes, photos, and other job recordsFollow up with subcontractors and vendors regarding quotes, proposals, pricing, and outstanding informationResearch and contact prospective subcontractors and vendors as neededAssist with estimating, quantity takeoffs, and construction-document markupsScan, organize, file, and maintain project documentationProvide day-to-day administrative and project support to the Project Manager and ownershipHelp keep project information organized, current, and readily accessibleOpen the jobsite approximately two mornings per week and communicate direction to trades as neededOccasionally handle small pickups, deliveries, or travel between project and office locationsWhat We're Looking ForStrong organization and administrative skills: You should be comfortable managing documentation, maintaining accurate records, following up consistently with vendors and trades, and anticipating the needs of a busy Project Manager.Solid computer aptitude: Proficiency with Microsoft Word, Excel, and email is required. Experience with construction software is helpful but not necessary. Training will be provided on the firm's construction management, timekeeping/accounting, and PDF markup platforms, including Bluebeam.Confident communication skills: This position regularly interacts with tradespeople, subcontractors, vendors, project management, ownership, and clients. Fluent English and the ability to communicate professionally and directly are required.Successful candidates will be proactive, dependable, coachable, detail-oriented, and comfortable receiving direct instruction in a fast-moving construction environment.Additional RequirementsValid driver's license and reliable transportationAbility to walk throughout an active construction siteAbility to lift approximately 30 lbs. when neededFlexibility to occasionally arrive slightly before 7:00 AM when responsible for opening the jobsiteConstruction industry experience is preferred but not required for candidates with strong transferable skills and the ability to learn quicklyCompensation & BenefitsThe compensation is competitive, with some flexibility depending on experience and qualifications.The firm also offers a strong benefits package, including:100% employer-paid employee premiums for medical, dental, and vision coverageMultiple medical plan options, including PPO, HMO, and HSA-compatible plansHealth benefits beginning the first of the month following 30 days of employment401(k) plan with a 4% employer match following the applicable eligibility periodPotential discretionary employer retirement/profit-sharing and cash balance plan contributionsPaid holidays and PTOCompany-provided equipmentCompany phone or phone reimbursementMileage/gas reimbursement for required business travelWhy Join?This is an opportunity to become an important part of a close-knit construction team where your work has a direct impact on the success of the project. You'll gain exposure to multiple aspects of construction operations—from project documentation and subcontractor coordination to estimating and field activities—while learning industry-specific systems and processes.For someone looking to build a career in construction administration or project coordination, this role provides valuable hands-on experience, significant interaction with project leadership, and the opportunity to develop a broad understanding of how construction projects are managed from the field.