Position Title: Office Manager
Location: Boutte, LA (Onsite)
Pay Rate: $20/hour
Employment Type: Contract, 12 months

We are seeking a highly organized and proactive Office Manager to oversee daily administrative operations and ensure the office runs efficiently. This role will serve as a key point of coordination for staff, supporting phone communications, employee training schedules, timekeeping processes, and payroll assistance.

The ideal candidate is detail-oriented, comfortable multitasking, and able to manage administrative responsibilities in a fast-paced office environment.

• Answer, screen, and route incoming phone calls in a professional and timely manner

• Serve as a primary point of contact for internal staff and external partners

• Manage office correspondence, emails, and general inquiries

• Schedule employees for training sessions, meetings, and required certifications

• Maintain training calendars and attendance records

• Coordinate with supervisors and trainers to ensure proper staffing coverage and training compliance

• Assist employees with timekeeping questions, corrections, and system troubleshooting

• Review timecards for accuracy before payroll processing

• Support payroll administration with data entry, documentation, and verification

• Maintain strict confidentiality of payroll and personnel records

• Maintain organized files, records, and documentation systems

• Order office supplies and track inventory levels

• Support leadership with administrative projects and operational tasks as needed

• Previous administrative, office coordinator, or office management experience preferred

• Strong communication and customer service skills

• Proficiency with Microsoft Office (Word, Excel, Outlook)

• Ability to multitask and prioritize tasks effectively

• Strong attention to detail, especially when handling scheduling and payroll-related data

• Experience with timekeeping systems or HR/payroll platforms

• Experience supporting training schedules or employee coordination

• Professional phone etiquette

• Strong organizational and record-keeping skills

• Problem-solving and analytical thinking

• Ability to work independently and collaboratively in a team environment