Contract Support Assistant

Key Responsibilities and DutiesEnter requisitions into the financial system to generate purchase orders and support the contracts team in timely procurement actions.Review and process change order requests, ensuring accuracy, proper documentation, and compliance with procurement requirements.Review and process invoices for payment, verifying coding, contract alignment, and required approvals.Proofread scopes of work, independent cost estimates, change orders, and related documents to ensure clarity, accuracy, and completeness.Review procurement and compliance documentation for completeness and follow up with project managers when additional information or corrections are required.Provide support to project managers on pre-procurement and post-award tasks, including troubleshooting issues and responding to information or process requests.Prepare vendor invoice reports and provide updates in vendor meetings.Prepare and submit account code requests.Generate purchase order summary reports to provide to leadership.Provide status updates on vendor invoice inquiries.Required Skills and QualificationsStrong experience with data entry and navigating complex computer and financial systems.Foundational contract administration skills, including reviewing scopes of work, change orders, invoices, and procurement documents.Proficiency in Excel, Microsoft Office Suite, and SharePoint.Ability to prepare spreadsheets, reports, correspondence, and technical documents.Minor project management and financial processing experience, including supporting project managers through procurement stages and reviewing invoice coding or entering requisitions.Strong written and verbal communication skills.Organizational abilities, accurate record-keeping, and multitasking skills.Sound judgment, independent problem-solving, and the ability to interpret and apply policies and procedures.Ability to produce administrative and financial reports, conduct research, prepare recommendations, maintain filing systems, and deliver excellent customer service.Ability to work effectively with staff, management, vendors, and partner agencies.Ability to work independently while collaborating effectively across departments.